At the suggestion of an organizer of the open letter, we are postponing the virtual town hall by approximately three weeks. That town hall is for the SIGGRAPH community to share actionable ideas to supplement the current actions presented at the Papers Town Hall at SIGGRAPH 2025 and provide feedback.
Date: 15 September, 2025
Time: 8:00 PM EDT/00:00 UTC/8:00 AM CST
Please ensure you register in advance. We have created a Google form to solicit questions and points of discussion ahead of time.
The following text is a duplicate of the two slides that were presented on site selection guidelines and mitigations for Malaysia as a location for SA2026. The purpose of the town hall is to get feedback on these and get thoughts on potential mitigations, either this time around or for future times.
Here are some concrete actions that we have already discussed and planned for Kuala Lumpur
- A Virtual component (pre-recorded presentations) is available for those who are unable to attend who have accepted papers in 2026. While it is not intended to replicate the full in-person experience, it is specifically designed to accommodate confirmed contributors who may face verifiable travel restrictions or personal concerns.
- Gender Neutral Toilets will be created and available at the conference venue
- Security at the venue and official hotels will follow international standards and will be supported by local law enforcement.
- As we have done for all SIGGRAPH Asia Venues:
- Koelnmesse will also engage private security providers
- A clear code of conduct will be promoted, and we will work to integrate designated safe spaces, inclusion support, and trained staff or liaisons to assist any attendee requiring help or guidance.
- A comprehensive code of conduct and anti-discrimination policy will be prominently communicated across official channels and onsite signage
In addition, pending consultation with the Papers Advisory Group (PAG), we propose this pilot program:
- This is a pilot to understand the longer term logistical and practical issues might come up. While we are still gathering feedback from the PAG and Papers Chairs of the relevant conferences to determine the pilot start, we can commit to this being in place for SA2026.
- We will allow for registered presenters to give a shortened live presentation the next closest SIGGRAPH or SIGGRAPH Asia conference. The form of this will be governed by the time and space constraints of that conference and the number of deferrals required.
- Presenters will still need to pay for registration to which they submitted and send in a virtual pre-recorded talk.