Submission Deadline:
8 January 2009
22:00 UTC/GMT
Convert to Your Time Zone

Art Papers: Submission Info

The Art Papers submission deadline was 8 January 2009.

We are looking for manuscripts that address history, theory and criticism, analysis, artistic research, and artist statements that are particularly relevant to the SIGGRAPH audience. We encourage artists, academics, researchers, students, practitioners, and theorists to submit papers.

Use the Art Papers online submission form. Submissions are due by 22:00 UTC/GMT, 8 January 2009. For more information about uploading files for your submission, please see Uploading Files.

Art Papers must be submitted with all personal information removed, to accommodate a blind review process. Each submission must be identified with the unique submission_ID, so it is necessary to fill out a separate online submission form for each art paper you intend to submit. When you begin a submission form, the system will assign a submission_ID, which should be used to identify your submission. The submission_ID should appear instead of the author's name in your uploaded art paper PDF file, instead of a name or affiliation in your uploaded video, and at the top of any optional, supplementary materials. Your paper figures in TIFF format, however, should NOT contain either your submission_ID or any other identifying marks. These particular files must be camera-ready at the time of submission.

Log in to the SIGGRAPH Information System, select "Begin a New Submission," and then select "create" for the Art Papers submission form. You will be asked for:

  • Basic submission information, including author names, affiliation, and contact information, as well as title of the work, a single-sentence summary that introduces the achievements of your work (50 words or fewer) and an abstract of 100-150 or fewer words summarizing the essential points of the manuscript.
  • One "representative image" suitable for use in the conference web site and promotional materials. See Representative Image Guidelines.
  • Statement of permissions to use the submitted materials.
  • The text of your paper written and proofed, in either a UTF-16 encoded text file or RTF.
  • A list of references and notes, in either a UTF-16 encoded text file or RTF.
  • 24-bit (RGB 8 bits per channel) uncompressed TIFF files of all images or figures to be included in the paper. Images should be flattened prior to submission (files should not contain layers and/or transparent objects). Files should be saved at a resolution of 266 pixels per inch at the final reproduction size of 42 picas wide (approximately seven inches). Height may vary to accommodate aspect ratio, but should be no greater than approximately nine inches.
  • A list of the figure captions, with figure number, title, date, etc. including credits for all images and figures (for example, name of photographer and/or owner of an artwork), in either a UTF-16 encoded text file or RTF.
  • Authors' professions (not positions; for example, "teacher" not "professor") and mailing addresses.
  • A 3,000-word (maximum) paper (including references and figure captions) complete with figures, and proofed, in PDF format for review purposes (need not be camera-ready).
  • Submission categories and keywords to help ensure your submission is reviewed and juried appropriately.

You may also optionally provide the following materials and information:

  • A glossary should be included if specialized or original terms are used in the manuscript, in either a UTF-16 encoded text file or RTF.
  • A video file. We only accept uploaded videos in QuickTime MPEG-4 or DivX Version 6 formats, and the file size should not exceed 100 MB. The file must be uploaded using the online submission system.

Non-native English speakers may optionally use the English Review Service to help improve the text of submissions. Please note that this process takes time, so plan far ahead.

If you find that uploading your materials is slow, and you are concerned about meeting the deadline, you may first upload MD5 Checksums for your files by 8 January 2009, 22:00 UTC/GMT and then upload the files that match these checksums by 9 January 2009, 22:00 UTC/GMT. This will help you avoid server congestion in the last two hours before the submission deadline. Uploads of all files will be disabled from 20:00 until 22:00 UTC/GMT on 8 January 2009 (during the two hours before the deadline), during which time it will only be possible to upload MD5 Checksums. The files with matching MD5 Checksums must then be uploaded by 9 January 2009, 22:00 UTC/GMT. For further information about MD5 Checksums, please see Uploading Files.

Previously published work may not be submitted, nor may the same work be submitted to any other conference or journal during the SIGGRAPH 2009 Art Papers review period.

Art papers will be evaluated by members of the Art Papers Advisory Board, the Art Papers Committee, and external reviewers. Each paper will be distributed to three or more experts for review. However, if the Advisory Board or Committee determine that a submission has either been previously published, or is off topic for SIGGRAPH 2009, the submission will be rejected without external review.

Once reviews are complete, The Advisory Board and Committee will meet to deliberate the final outcome of each paper. If there is not a clear consensus among the original reviewers, additional reviews will be solicited.

After the deliberation period, email notification of reject or conditional accept status will be sent to the author, who will then be granted access to the written reviews and scores. Conditionally accepted paper authors will need to to make changes required by the Committee within the specified timeline. Changes made by authors that comply with the requirements and do not change the paper in additional ways will be finally accepted and published in a special issue of Leonardo, The Journal of the International Society of the Arts, Sciences and Technology. Papers that do not satisfy the Committee at this stage will be rejected.

All decisions of the the Advisory Board and Committee are final; there is neither a rebuttal period nor an appeals process.

You will be notified of conditional acceptance or rejection of your Art Paper by early April 2009. To convert a conditionally accepted paper to an accepted paper, authors will be required to make edits requested in the committee's reviews. The timeline for completing edits is extremely tight, and you should expect to be available during the first two weeks of April to achieve this goal.

Accepted Art Papers are presented by their authors at SIGGRAPH 2009 and published in a special SIGGRAPH issue of Leonardo, The Journal of the International Society of the Arts, Sciences and Technology.

If your Art Paper is accepted, you will be able to update your basic submission information so that it can be included in the conference program and web site. This information needs to be finalized two weeks after acceptance.

You must sign and return an Acceptance Agreement one week after acceptance.

You must provide a final, edited, camera-ready paper (due on 13 April 2009).

If you wish to attend SIGGRAPH 2009, registration and travel costs are at your own expense, except for the contributor of record, who is expected to present the paper at SIGGRAPH 2009 and will receive recognition as specified in the SIGGRAPH 2009 Recognition Policy.

You will receive information on when and where your paper will be presented.

8 January
Deadline for all Art Papers forms and upload of materials.

15 January - 29 March
Review and deliberation period.

Early April
Authors notified by email of submission status (conditional acceptance or rejection).

Early April - 12 April
Conditionally accepted authors' editing period based on review feedback.

13 April
Conditionally accepted authors' deadline to submit edits based on review feedback.

22 April
Authors notified by email of final submission status (acceptance or rejection).

3-7 August
SIGGRAPH 2009, New Orleans