The conference travel agency (TTG: +1.800.388.8856) should
be used if possible. The agency bills the conference directly,
cutting down on personal out-of-pocket expenses. (See Combined
Travel below for information on combining work-related and
try to travel as inexpensively as possible. Usually this means
purchasing a partially or fully non-refundable airfare, and
planning your trip as far in advance as possible. Sometimes
you can save more than one hotel night's expense in airfare
by staying an additional night (usually Saturday). However,
you must receive permission from Lou Harrison, Courses Chair,
prior to booking your airfare.
on a preferred carrier can be requested, but if the ticket
price is substantially less expensive on another carrier,
you may not insist on your preferred carrier just to accumulate
frequent flyer miles.
Transportation to and from airports or train stations should
be by the lowest commercial carrier available (airport bus,
subway, etc.). In most cities, two passengers in a taxi going
downtown travel as inexpensively as the airport shuttle.
will reimburse you for either shuttle/bus/subway or taxi transportation
to and from the airport. Please keep your receipt and attach
it to your expense report.
rentals are not reimbursable.
travel will be reimbursed, provided it is more practical and/or
cheaper than the total combined cost of plane, taxi, etc.
Mileage will be reimbursed at the ACM mileage rate of 31 cents
per mile for 2001, as well as parking and toll charges. However,
you must receive advance permission from Lou Harrison, Courses
find they can sometimes combine work and SIGGRAPH travel.
In these cases, the usual practice is to charge the employer
the cost of what the airfare would have been had there not
been SIGGRAPH business, and charge SIGGRAPH the incremental
Subsistence should be at the lowest cost to SIGGRAPH without
inconvenience to the volunteer. ACM policy will allow up to
$50.00 per day in major cities. Meals will not be reimbursed
phone calls to your home/office while on SIGGRAPH travel will
SIGGRAPH does not reimburse personal expenses such as movies,
health club fees, entertainment, or personal purchases.
Moderate tips for services provided are allowable.
ACM policy requires receipts for all expenses except tips.
If any receipts are missing, note this in the EXPLANATION
OF EXPENSES portion of the expense report form. Always attach
original receipts to your expense report. If you must give
original receipts to your employer in a combined trip, attach
clearly legible photocopies to your SIGGRAPH expense report.
Missing receipts or explanations will delay processing of
your expense report, or will disqualify the expenses.
All expense reports must be signed by the traveler requesting
reimbursement and supported by original receipts. All reimbursements
will be in US dollars only. Any expenses in foreign currency
amounts will be converted at the exchange rate in effect on
the day the check request is processed.
In order to be reimbursed, expense reports must be received
by the Courses Program Coordinator no more than 90 days after
the first day of travel for which reimbursement is being requested.