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Co-Locating a Symposium or Conference with SIGGRAPH

How to Co-Locate with SIGGRAPH 2018

Are you interested in co-locating a symposium or conference in Vancouver with SIGGRAPH 2018? Below are the four co-location options available to ACM SIGGRAPH Specialized Conferences.

Co-Location Plans

Plan

Location

Days*

Services Provided by SIGGRAPH 2018

Fees Charged by SIGGRAPH 2018

OPTION 1: Onsite Two Days

Convention Center

(pending availability of space)

11-12 August

1. Website Listing

2. Meeting Space

3. Management Support

4. Point-of-Entry Sign

5. Poster space in SIGGRAPH 2018

$6,700

OPTION 2: Onsite One Day

Convention Center

(pending availability of space)

11 August or
12 August

1. Website Listing

2. Meeting Space

3. Management Support

4. Point-of-Entry Sign

5. Poster space in SIGGRAPH 2018

$5,500

OPTION 3: Offsite, SIGGRAPH Conference Hotel

SIGGRAPH Conference Hotel

(pending availability of space)

Concluding by 12 August

1. Website Listing

2. Poster space in SIGGRAPH 2018 Poster Program

$0

OPTION 4: Offsite

Anywhere

Concluding by 12 August

1. Website Listing

2. Poster space in SIGGRAPH 2018

$0

*Official SIGGRAPH 2018 sessions begin Sunday, 12 August at approximately 9:00 a.m.

Notes:

1. At all official conference hotels, SIGGRAPH 2018 has all meeting space reserved beginning on Saturday, 11 August. SIGGRAPH 2018 will release space under their control to any approved co-location event, for Saturday, 11 August and Sunday, 12 August. The Co-Location Organizers and their ACM contact will need to coordinate all details once space is released, including discussing any applicable fees or minimums that may apply for use of the space. 

2. If meeting space is needed prior to Saturday, 11 August, the co-located group contact will need to work with the ACM SIGGRAPH Specialized Conference Committee Chair and ACM on negotiations for your preferred location.


Process and Forms Required to Co-Locate with SIGGRAPH

STEP 1: All Options

STEP 2: Options 1, 2, & 3

  • 8 months before the start of the conference: Complete the Space Request Form (SRF) and send to ACM SIGGRAPH Project Manager so arrangements can be made. Once approved, ACM SIGGRAPH Project Manager will introduce conference leaders to official SIGGRAPH Management team who will work with you to finalize your needs. Please note that space at the SIGGRAPH 2018 Convention Center and official hotels is limited and cannot be guaranteed. For the best opportunities to co-locate, please submit Space Request Form (SRF) as soon as possible.

STEP 2: Option 4

  • 12 months before the start of the conference: Work with ACM staff to secure meeting space at a local non-SIGGRAPH 20178 Hotel or University.

View the list of co-located events for SIGGRAPH 2018


Service Details

1. Website Listing

Your co-located event will be listed on the conference website, with a basic template giving information such as brief description, date, and location, as well as a link to your own website.

2. Meeting Space

Conferences co-locating with SIGGRAPH 2018 may request the assistance of ACM SIGGRAPH to obtain nearby space outside of the convention center.

3. Registration

Online registration is not provided through SIGGRAPH 2018. Registration is provided through RegOnline at no cost to those specialized conferences that wish to make use of it, courtesy of ACM SIGGRAPH. Registration reports can be accessed on a regular basis. RegOnline supports early, late and student registration fees. If you need any additional assistance please refer to the RegOnline FAQs or contact your ACM conference liaison. The committee will need volunteers to assist with onsite registration. This entails checking in attendees and providing them with their registration materials (program, name badge, etc.). The volunteer(s) handling the registration desk need to be provided with a laptop, printer and badge supplies.


FAQs

Is there a maximum number of attendees?

There is not a maximum number of attendees allow. Let us know if your anticipated number if registrants, or if you are interested in setting registration limits.

Is there a minimum number of attendees?

SIGGRAPH 2018’s services do not require a minimum number of attendees. Note however, that the hotel or convention center’s in-house catering services typically have a contractual minimum quantity of food and beverage that you are liable to pay for, even if you have fewer attendees than anticipated.

Can Co-Located Organizations include their posters with SIGGRAPH 2018’s Poster Program?

Yes. co-located events can transfer a maximum of 10 posters to the SIGGRAPH 2018 Posters area. Any co-located groups interested in having their posters displayed at SIGGRAPH 2018 must contact the ACM SIGGRAPH Project Manager by Monday, 18 June, so arrangements can be made.