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Co-Locating a Symposium or Conference with SIGGRAPH

Forms Required to Co-Locate with SIGGRAPH


How to Co-Locate with SIGGRAPH 2017

Are you interested in co-locating a symposium or conference in Los Angeles with SIGGRAPH 2017?

First, work with the ACM SIGGRAPH Small Conference Committee Chair to get approval for Co-Locating with SIGGRAPH 2017. This will require filing both a PAF (Preliminary Approval Form) and a TMRF (Technical Meeting Request Form) to get a budget approved; see pricing information below, which should be included in the budget prepared for your TMRF.

Once your symposium or conference is approved by the ACM SIGGRAPH Small Conference Committee, it will be forwarded to the Conference Advisory Group for its approval.

Co-Location Plans

Plan

Location

Days*

Services Provided by SIGGRAPH 2017

Fees Charged by SIGGRAPH 2017

Onsite One Day

Convention Center

29 July or 30 July

1. Website Listing

2. Online Registration

3. Meeting Space

4. Management Support

5. Point-of-Entry Sign

6. Poster space in SIGGRAPH 2017

$5,500

Onsite Two Days

Convention Center

29-30 July

1. Website Listing

2. Online Registration

3. Meeting Space

4. Management Support

5. Point-of-Entry Sign

6. Poster space in SIGGRAPH 2017

$6,700

Offsite, no registration

Anywhere

Concluding by 30 July

1. Website Listing

2. Poster space in SIGGRAPH 2017 Poster Program

$0

Offsite, with registration

Anywhere

Concluding by 30 July

1. Website Listing

2. Online Registration

3. Poster space in SIGGRAPH 2017

 

*Official SIGGRAPH 2017 sessions begin Sunday, 30 July at approximately 1:00 p.m.

Notes:

1. At all official conference hotels, SIGGRAPH 2017 has all meeting space reserved beginning at 8:00 a.m. on Saturday, 29 July. SIGGRAPH 2017 will release space under their control to any approved co-location event, for Saturday, 29 July and Sunday, 30 July. The Co-Location Organizers and their ACM contact will need to coordinate all details once space is released, including discussing any applicable fees or minimums that may apply for use of the space.

2. If meeting space is needed prior to Saturday, 29 July, the co-located group contact will need to work with the ACM SIGGRAPH Small Conference Committee Chair and ACM on negotiations for your preferred location.


Service Details

1. Website Listing
Your co-located event will be listed on the conference website, with a basic template giving information such as brief description, date, and location, as well as a link to your own website.

2. Registration
Online registration through RegOnline will be provided at no cost to those specialized conference that wish to make use of it, courtesy of ACM SIGGRAPH. Registration reports can be accessed on a regular basis. This system supports early, late and student registration fees. If you need any additional assistance please refer to the RegOnline FAQs or contact your ACM conference liaison. The committee will need volunteer(s) to assist with onsite registration. This entails checking in attendees and providing them with their registration materials (program, name badge, etc.). The volunteer(s) handling the registration desk need to be provided with a laptop, printer and badge supplies.

3. Meeting Space
Conferences co-locating with SIGGRAPH 2017 may request the assistance of ACM SIGGRAPH to obtain nearby space outside of the convention center.

FAQs

Is there a maximum number of attendees?
SIGGRAPH 2017’s fees for services anticipate a maximum of about 250 attendees. Beyond that, additional costs may be incurred. Let us know if you anticipate more than that number, or if you are interested in setting registration limits.

Is there a minimum number of attendees?
SIGGRAPH 2017’s services do not require a minimum number of attendees. Note however, that the hotel or convention center’s in-house catering services typically have a contractual minimum quantity of food and beverage that you are liable to pay for, even if you have fewer attendees than anticipated.

Can Co-Located Organization include their posters with SIGGRAPH 2017’s Poster Program?
Yes. co-located groups can transfer a maximum of 10 posters to the SIGGRAPH 2017 Posters area. Any co-located groups interested in having their posters displayed at SIGGRAPH 2017 must contact the ACM SIGGRAPH Project Manager by Monday, 19 June, so arrangements can be made.