Courses Expense Policy
In addition to discounted registration (see Recognition Policy for Presenters & Volunteers), some course presenters are eligible for travel reimbursement.
Upon acceptance, course organizers are required to identify the course presenters who will receive travel authorization to SIGGRAPH 2011. Travel authorization is not transferable outside of required course presenters.
Each authorized course presenter may individually submit receipts up to a maximum of $500.00 of allowable expenses for travelers who live in North America and a maximum of $850.00 of allowable expenses for travelers who live outside North America. Total reimbursement may not exceed these respective amounts per presenter.
- Long courses can travel up to two required presenters at the above rates.
- Short courses can travel up to one required presenters at the above rates.
Reimbursements are not transferable. They cannot be passed from one presenter to another presenter.
Covered expense receipts include only airfare or automobile travel, and hotel. Receipts outside of these categories are not reimbursable.
To obtain reimbursement for travel expenses related to your presentation at SIGGRAPH 2011, you must:
- Have prior course travel authorization
- Submit a Course Presenter Expense Report (40 KB PDF) within 90 days of completing travel
You are responsible for making your own travel and hotel arrangements.
Authorized travelers should always try to travel as inexpensively as possible. Usually this means purchasing a partially or fully non-refundable airfare, and planning the trip as far in advance as possible.
If an authorized traveler chooses to travel to the conference by personal automobile, SIGGRAPH will reimburse the traveler at the current IRS mileage rate for 2011. However, SIGGRAPH will only reimburse up to the cost of a round-trip airline ticket from the starting destination to the conference city. Automobile travelers may also receive reimbursement for parking.
In order to receive hotel reimbursement, authorized SIGGRAPH conference travelers must book their rooms in the official SIGGRAPH conference hotels. Bookings must be made via the conference housing web site or through Conference Management, and the hotel bill submitted for reimbursement must be in the name of the authorized traveler.
Meals, bar tabs, phone charges, rental cars, fees, personal expenses, and guests are not reimbursable by SIGGRAPH 2011.
Course Presenter Expense Report (40 KB PDF)
Use this form to obtain reimbursement for authorized expenses related to your course presentation.