The 38th International Conference And Exhibition on Computer Graphics and Interactive Techniques
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Deadline Date Checklist

Be aware that substantial savings can be realized by ordering these services by the deadline dates. Several order forms in the manual do not carry deadline dates. While on-site prices may be identical to pre-show prices for these services, exhibitors are urged to place orders in advance.

DATE REQUIRED ORDER FORM SECTION
19 May Conference Locator ad space reservation Promoting Your Company
26 May Conference Locator final materials due Promoting Your Company
26 May Exhibitor Tech Talk Request Form Promoting Your Company
6 June Exhibitor appointed contractor certificate of insurance Information and Regulations
27 June Exhibitor Convention Center Meeting Room Request Form Registration, Hotels, and Meeting Rooms
30 June Lead retrieval systems (Early Bird advance rate) Promoting Your Company
5 July Freeman Exhibit Transportation & Customs Clearance – Advance Shipments to the Freeman Warehouse BEGINS Official Service Contractors
8 July Exhibitor Badges Promoting Your Company
8 July Prestige Carpet & Specialty Furnishings Official Service Contractors
8 July Pre-Registered Media List will be available Promoting Your Company
11 July Exhibitor Suite Request Form Registration, Hotels, and Meeting Rooms
11 July After this date, hotel rooms and rates requested are based on availability Registration, Hotels, and Meeting Rooms
15 July Media Tour Order Form Promoting Your Company
21 July Furnishings, carpet, rental exhibits, accessories, installation & dismantling labour, freight handling, signs / graphics, floral Official Service Contractors
21 July Third-party authorization Official Service Contractors
21 July Hotel deposits are non-refundable after this date Registration, Hotels, and Meeting Rooms
22 July Exhibitor Hotel Meeting Space Request Registration, Hotels, and Meeting Rooms
22 July Demonstrator/translator service Official Service Contractors
26 July Electrical, Housekeeping, Telecommunications/Internet, Food & Beverage, Audio/Visual, Rigging, Plumbing Official Service Contractors
28 July Freeman Exhibit Transportation & Customs Clearance – Advance Shipments to the Freeman Warehouse ENDS Official Service Contractors
4 August Freeman Exhibit Transportation & Customs Clearance - Begin Accepting Shipments at Show Site Official Service Contractors