Frequently Asked Questions

General & Late-Breaking Submissions

Deadlines

Nature of Content

Number of Submissions

Completeness, Work in Progress

Work Submitted Elsewhere and Work That is Not Fresh

Formats and Categories

Copyright

Review and Upon Acceptance

Submission Materials

Technical Questions About Submission

For Poster Submissions


General & Late-Breaking Submissions

What is General Submission?
SIGGRAPH 2009's General Submission is a unified mechanism for Talks, Posters, Panels, Courses, Emerging Technologies, and Information Aesthetics Showcase submissions. This allows you to create a single submission form that includes multiple proposed presentation formats about your work (for example, you could submit a proposal for an Emerging Technologies demo along with a proposal for a Talk about the technology). And it allows us to review all submissions at the same time, so we can select the best range of content for the conference.

General Submission does not include Technical Papers, Art Papers, and Game Papers, because those go through a more formal journal-quality peer-review process. General Submission also does not include the Art Gallery, the Computer Animation Festival, or the various contests and competitions, because those require different mechanisms for submission and jurying.

What is Late-Breaking Submission?
Late-Breaking Submission is similar to General Submission, but it offers a later submission deadline, so people who complete their work in the spring can submit their work to the conference. For logistical reasons, only Talks and Posters are eligible for Late-Breaking Submission, and there may be a limited number of openings for them.

My Talk (or Poster) submission was rejected by the General Submission jury. Can I improve the submission and submit it as a Late-Breaking Talk?
It depends. The purpose of Late-Breaking submissions is to give an opportunity for people who complete their work in the spring (after the General Submission deadline) to submit to the conference. It is not intended as a "second chance" for those who missed the deadline or whose work was rejected. For logistical reasons, we have only a limited number of openings for late-breaking work, and the jury will give preference to work that is truly new.

If you have continued to improve your work and have new results, those results could legitimately be considered "late-breaking", and the jury would consider them.

But, if there is no real new work and all you would do is improve the submission (for example, by rewriting the abstract or adding additional images or video), that would not be "late breaking", and you should not re-submit. Please keep in mind that a re-submission to the late-breaking jury that is not a substantive improvement over the original general-jury submission may be rejected without review.

Deadlines

What is the General Submission deadline for SIGGRAPH 2009?
18 February 2009 at 22:00 UTC/GMT. To determine what time that is where you are, you can use a converter such as The World Clock.

What is the Late-Breaking Submission deadline for SIGGRAPH 2009?
6 May 2009 at 22:00 UTC/GMT. To determine what time that is where you are, you can use a converter such as The World Clock.

Can I submit after the deadline?
No. The deadlines are absolute. All submissions receive equal consideration up to the published deadline. Please respect other contributors and allow time for unforeseen circumstances in your submission, including (but not limited to) network connectivity, equipment failures, job impacts, life or family events, etc. These are outside of SIGGRAPH 2009's direct control and cannot be accommodated fairly.

Why is this so absolute?
Firstly, the answer is fairness and equal opportunity for consideration. This respects the contribution process for all submissions. Secondly, the deadline was set as late as possible while still allowing sufficient time for quality review, production, and delivery at SIGGRAPH 2009. Immediately after the submission deadline, we start processing and reviewing the submissions on a very tight time schedule, and we cannot accommodate stragglers.

How will SIGGRAPH 2009 address server-side network failures?
SIGGRAPH 2009 is only responsible for the availability of the submission server. If necessary, the conference chair will authorize an appropriate adjustment (and will prominently post notices at several locations online). All other network failures between your location and the SIGGRAPH server will not affect the submission deadlines. Please submit early to avoid connectivity-support problems or last-minute submission-server performance issues.

In an effort to conserve server resources and bandwidth, file uploading and downloading may be disabled as the submission deadline nears. If uploading and downloading are disabled, all submitters will be required to use the MD5 Checksum mechanism. We don't know the exact time when this might take effect. It will be determined by server loads to ensure that all submitters are able to access their submission(s).For complete information, see MD5 Checksum of Uploaded Materials.

The SIGGRAPH 2009 English Review Service failed our schedule, so it is SIGGRAPH's fault that our proposal is late. Can I have an extension?
No. The English Review Service makes no guarantee for service turn-around. It is also administered separately from the conference program. Please schedule your work appropriately.

Nature of Content

How should I write up work that is based on a recent paper I wrote but extends that work?
Please reference the original paper(s) and clearly explain how the new work differs from, extends, or improves the previous work.

Can I submit work that I did for my thesis?
Yes. See Work Submitted Elsewhere and Work That Is Not Fresh if some or all of your thesis work has been formally published.

My company sells educational software. Can we make a sales presentation?
No. The Exhibition is the best place for that.

I have a great idea for a presentation, but I'm not sure if it's appropriate (too basic, advanced, fuzzy, etc.) for SIGGRAPH 2009.
Please send it in and let the SIGGRAPH 2009 jury make the decision.

Can my company have a dedicated session in which we present a collection of talks about various aspects of a large project?
Possibly. You are welcome to submit a collection of related submissions. However, the scheduling and grouping of accepted material will ultimately be decided by the SIGGRAPH 2009 committee.

My Technical Paper was rejected. Can I submit an abstract about the same work for possible presentation elsewhere in the conference?
The general submission submission deadline will be closed by that time. However, if you continue to develop the work and get new results, you are welcome to submit Late-Breaking Work.

My company has a great new product that is of general interest to the SIGGRAPH community. Can I submit an abstract about it?
A simple product announcement or sales pitch would not be appropriate for the conference program. However, a methods or systems description that presents the engineering design and algorithms behind the product could be appropriate. If you are an exhibitor, and you are interested in a presentation on all aspects of your new product, please contact Exhibition Management about organizing an Exhibitor Tech Talk.

English is not my first language. Can I submit and present in another language?
No, but ACM SIGGRAPH's International Committee can provide some help with English. Please see the English Review Service.

I'm a sixth-grade teacher, not an expert in computer graphics or interactive techniques, but I have designed something using computer graphics software, interactive techniques, games, etc. that really helps my math, English, dance, etc. students. Should I submit it?
Yes. SIGGRAPH educators are very interested in how new techniques can be used for pedagogical purposes. Submissions in this area that have the best chance for acceptance demonstrate clearly how learning is improved with computer graphics or interactive techniques.

Why is it necessary to specify an intended audience for a course? The intended audience should be the average SIGGRAPH-conference attendee, no?
No. The attendee population is very diverse. Your detailed audience identification helps both proposal evaluation by the review committee (program balancing) and proper marketing to interested conference attendees.

We have a great idea for an educational session on an unusual topic. Should we submit it?
SIGGRAPH 2009 seeks innovation both in topic and presentation! New ideas that relate to some aspect of computer graphics and interactive techniques are most welcome. Your proposal should clearly explain this relevance.

What are the session titles for SIGGRAPH 2009?
We don't know yet. The jury selects submissions without regard to sessions and titles. After the selection process is finished, we will group talks into sessions. This means that unlike other conferences in which the session topics are set in advance, the jury never needs to accept or reject submissions in order to fill slots. This also means that occasionally there are sessions that lack a strongly coherent theme.

Should all submissions be prepared anonymously, like Technical Papers?
No. The review process is single blind, which means the reviewers will know who the authors are, but the authors will not know who the reviewers are. Your submission should be as close to its final form as possible (see Completeness, Work in Progress), including the names of all collaborators on the work and their institutions. Potential conflicts of interest are taken into account when submissions are assigned to reviewers.

Number of Submissions

Can I (or my company) submit more than one work to SIGGRAPH 2009?
Yes, please do. The jury will evaluate and decide on each submission separately.

Can I submit a work to be considered for multiple formats?
Yes, please do. SIGGRAPH 2009 encourages synergy between different parts of the conference. The general submission form allows you to check off any number of presentation formats for a single submission. For example, you may be willing to install your hardware and/or give a talk about it and/or present a poster about it. The jury will decide which format(s) to accept.

Completeness, Work in Progress

Are partial or incomplete submissions considered?
Incomplete submissions will not be reviewed. Contributors are required to minimally meet all submission requirements by the published deadline. The jury will evaluate the merit of each completed proposal as it was submitted at the deadline, even if it does not meet the author's personal quality objectives. Please allow enough time to meet your own quality goals.

Can I submit a Technical Paper and also submit the same work to the General Submission process?
Yes. SIGGRAPH 2009 encourages synergy between the Technical Papers and other parts of the conference. For example, you may wish to submit an installation or demo of the project you describe in your paper. The general submission form has a checkbox to indicate work submitted elsewhere; please check this box and explain that the work was submitted as a Technical Paper for SIGGRAPH 2009.

If your work is accepted as a Technical Paper, a general submission of an additional talk or poster will not be accepted, unless the talk or poster describes details or aspects that are not included in the paper. In this case, make sure the general submission clearly states how the proposed talk or poster differs from the paper.

Work Submitted Elsewhere and Work That is Not Fresh

Can I submit work that I've published or presented, or has been accepted for publication or presentation, elsewhere?
Yes, though with some caveats. First, you must indicate the prior appearance via the checkbox on the general submission form and provide a description of how and where the work appeared. Second, be aware that SIGGRAPH attendees expect to see things they've never seen before. The jury will decide if the novelty and impact of the submission warrant acceptance despite its appearance elsewhere. Generally speaking, it's OK if your work has been presented in a small workshop or colloquium, and it's OK if your work has been published in journals in other fields. However, work that has appeared in a major computer graphics journal or a mainstream computer graphics conference should not be submitted.

Can I submit work to SIGGRAPH 2009 and also submit a more complete description to other conferences (for example EGSR, SGP, or SCA) while the submission is still in review?
The other conference or journal is likely to consider this an unacceptable "dual submission", so you must check with them. If they are OK with it, SIGGRAPH 2009 is OK with it. But if you intend to submit this work elsewhere before the conference, you must indicate this intent via the checkbox on the general submission form and provide a description of where you intend to submit and when it would appear.

Can I submit work that was presented at a previous SIGGRAPH conference?
The general submission form has a checkbox that requires you to indicate this fact. The jury will decide if the novelty of the submission warrants acceptance regardless of prior presentation or publication. Submissions in most formats require novelty and will not be accepted unless the work has progressed since last time. However, Courses and Panels may remain valuable from year to year and will be considered by the jury, but proposals should clearly offer compelling reasons for repetition.

Formats and Categories

What is the purpose of submission keywords and categories?
The jury is comprised of experts from many areas of computer graphics, and choosing appropriate keywords helps ensure that the best-qualified jurors will review your work in the early rounds of the jury selection process. Please do NOT submit the same piece multiple times under different categories using different online submission numbers. You should select whichever keywords most closely match your work. The submission categories help the jury group submissions together for apples-to-apples comparisons.

What is a poster, anyway?
A poster is traditionally formed from a collection of individual letter-size sheets of paper, each containing a slide or image, all attached to a piece of posterboard. With modern graphic-design applications, it is often possible to create a single large-format document and print it in "tiles" on letter-size sheets that can be mounted side by side on posterboard to form the document. If you have access to a large-format printer, you may decide to print the document directly on a large sheet of paper (which should still be mounted on posterboard for strength). All these options are fine.

At the conference, poster presenters mount their posters on display panels. SIGGRAPH 2009 will supply the display panels and push-pins (though poster presenters should bring a few push-pins of their own). For posters composed of separate sheets rather than a single printout, presenters should bring a single large posterboard and mount the sheets to the posterboard (using tape or adhesive), then mount the posterboard to the display panel using the push-pins.

Copyright

My time-based media presentation makes use of commercially recorded music. Is this OK? What if I use my own rendition of someone else's song?
Using commercially recorded music in an animation is only acceptable if you acquire synchronization rights for the recording you are using, or performance rights if you use your own rendition of someone else's song. Such rights are your responsibility, and SIGGRAPH will not purchase these rights for you. While in many cases music rights can be obtained inexpensively, well-known popular music is often difficult to license. For that reason, many submitters choose to work with composers and have scores designed specifically for their work. See Review and Upon Acceptance for more details and links to the large music-licensing organizations.

Synchronization licenses must be secured for inclusion of copyrighted musical compositions in film or video presentations. Securing synchronization rights involves approvals from both the music publisher and the record label that owns the original master recording. This process is sometimes straightforward, sometimes painful, and sometimes, often for well-known popular recording artists, impossible. In the past, submitters of accepted pieces have had to cancel their participation in the SIGGRAPH conference due to music-licensing issues. Other submitters have had to replace their music tracks in a way that compromised their work. For these reasons, all submitters are encouraged to secure music rights for their work as early as possible in the production process. For more information on music licensing, and to find the necessary contacts for the recording you would like to use, see the ASCAP and BMI web sites:

ASCAP

BMI

You can also consider using public-domain music; various websites provide listings and even some downloads. But be aware that although a song itself may be in the public domain, a particular recording of that song could be copyrighted.

There's an illustration in my paper of Elvis in "Clambake," which I got on the internet. Is that okay?
No, either get written permission to use the image or take it out. A reference in the text is OK.

Some of the supplmentary material we intend to use in our submission is available or will be available as a publication. Do we need to discuss this in our submission?
Yes. Please discuss whether you have permission from the publisher to include this material in your SlGGRAPH 2009 published materials, and if not, what alternate form you will provide.

Review and Upon Acceptance

Do you have any advice on how to write my abstract so that my submission will be accepted?
First of all, make sure your submission conforms to the submission guidelines. The jury has a small amount of time to review a large number of submissions. To maintain fairness, we have to be very efficient. Submissions that do not abide by the submission guidelines will be rejected without review. Authors should prepare their abstracts according to the ACM SIGGRAPH formatting instructions. For more information about ACM publication requirements, please review Instructions for Authors.

Non-native English speakers may wish to make use of the English Review Service to check for grammar and readability before submitting their abstracts. Please don't wait until the last moment to use this service.

It should be immediately obvious at the beginning of your abstract what the new contribution is. Just one or two sentences such as: "We present a new method that's N times faster." Or: "We have conducted a new study comparing A and B." Or: "Effect X in feature film Y presented a new challenge." Or something similar.

Try to focus on one or two key ideas. Remember that the jury members have very limited time to "get it," so keep it simple. If you propose to present work that extends previous work of your own, cite the previous work and explain what is different. For example: "We build on our previous work [1] by ..." If there has been previous work by several others, choose one major work to cite and state why your work is different. For example: "Unlike previous work, such as [1] , we ..."

How does the jury select pieces?
All submissions are juried together, and there are no strict rules for acceptance. The jury primarily looks for a combination of innovation and excellence. A longer list of traits the jury typically looks for includes originality, artistic achievement, technical accomplishment, technical innovation, production value, creativity, design, educational value, aesthetic appeal, community building, and social responsibility.

What makes a good proposal great?
Topics and proposals come in all shapes and sizes. Well-written proposals effectively communicate their ideas so that reviewers can assess the submission's benefits to SIGGRAPH 2009 attendees. Strong proposals clearly answer questions regarding relevance, content, and background.

The reviews we received from the jury were highly positive and outstanding, and we still didn't get accepted. Why is this?
Ideally, everyone would have a chance to present their best work at the conference. It would certainly make the selection process easier! Unfortunately, this is not always the case. Many great proposals do not make the cut because we lack rooms, resources, and schedule time. Here are some possible reasons for rejection:

  • The work is not sufficiently outstanding to justify its presentation length.
  • The submission did not show enough improvement over previous presentations.
  • The submission overlapped with better proposals in a similar area.
  • The submission overlapped with topics that have bigger anticipated attendance in a similar area.
  • The work was not strong or relevant.

Does SIGGRAPH 2009 tend to favor or avoid specific levels of material (beginning, intermediate, advanced)?
SIGGRAPH 2009 will serve a wide international audience of many capabilities. The richest, most engaging submissions are desired, no matter what their level.

Submission Materials

Can I submit earlier papers or technical reports as materials?
No. The jury already has its hands full and will not have time to read them. The jury's decision will be based only on your required submission material. But you can provide URLs to those works in your submission or supporting documentation, so if specific questions arise, jurors can download the works themselves.

Can I submit a URL pointing to my work rather than the work itself?
No. It's OK to include a URL in your submission so that we can get additional information about your work if needed. But in order to ensure fairness and adherence to our deadline restrictions, the jury will not examine the information at that URL when evaluating the submission.

Do I have to submit a supporting video of my work?
You're not required to, but it is often a good idea. The power of a video during the jury process cannot be stressed enough. The jury has a small amount of time to review a large number of submissions. Seeing the video can answer many questions that the jury might ask after just reading the abstract. It is a shame if the phrase "I wish they had provided a video" is uttered during the jury meeting. If your submission has an interactive, animation, or simulation component, we strongly encourage you to submit a video demonstrating your work in action, as it is very difficult to evaluate your work without this. See the information about supplemental video in the How to Submit section for the format you are submitting.

My submission is about production visual effects, but the studio won't give permission to submit supporting images video because the movie hasn't been released yet. What should I do?
First, be certain that you will have permission to show the actual material at the conference.

Upload whatever demo, test, or stand-in images or video that you can in order to illustrate the techniques in question. The submission with the uploaded materials should stand alone as much as possible so that reviewers can properly evaluate it. Include a note explaining that the final images or footage will be shown at the conference.

In some cases some studios that don't allow uploads will allow a special delivery of a DVD to show the jurors at the jury meeting. If so, contact the SIGGRAPH 2009 Production and VFX team to discuss possible arrangments. However, as much as possible, the content on the DVD should serve only to provide confirmation to the jurors of the final quality of the work, rather than primary technical material to review.

Technical Questions About Submission

I know your "real" email address. Is it okay to write you there?
No. Please use this email form. This ensures that all members of our committee are properly copied on your messages. Our response quality will invariably be higher if you respect this convention.

Should I use a specific filename convention for my submission material (for example, abstract, image, video)?
No. You do not have to worry about this. The SIGGRAPH Information System (SIS) will take care of that for you when you upload your material.

I'm having trouble uploading the high-resolution digital image required for online submission. What should I do?
If, due to bandwidth restrictions, you cannot upload a high-resolution image or supplemental movies, please instead upload a lower-resolution version. If we need to include a higher-resolution version for jury review or publication stills, we will contact you to make arrangements. For more details, see Uploading Files.

My email address will be changing soon. How can I notify you of the update?
You will be able to change your email address in the online submission system. Please take advantage of this feature to ensure you are notified of your submisison status in a timely manner. This will also give you the best chance of meeting our publication deadlines.

I've completed the online submission form, but the system still allows me to edit my account. Am I done?
Yes. However, you are allowed to edit your online submission account until the submission deadline.

What file formats are acceptable for video submissions?
We only accept uploaded videos in QuickTime MPEG-4 or DivX Version 6 formats, and the file size should not exceed 100 MB. The file must be uploaded using the online submission system.

I'm trying to upload my video file through the online submission system, and I can't tell if it's working. It's been over an hour since I clicked the Submit button.
Uploading a large video file requires a significant amount of time even on a fast network connection. Even if it does not look like anything is happening, your movie file very likely is still uploading. Please test the system (and ideally, upload your final video) many days in advance of the submission deadline to gauge the upload time required for your material. Note that network performance may decrease close to the deadline due to the large number of submissions. Once your material is uploaded, a web page will indicate the successful upload, and you can return to the electronic submission page to re-download your material and verify that it uploaded properly. For more details, see Uploading Files.

Do you accept anything other than PDF for text-based submissions? It is easier for me to provide files in [your file type here]. Everyone can read those, right?
No. Please submit in PDF format. We expect our reviewers to support at least one review type that is self-contained and available on many operating systems (Windows, Mac OS, Unix, Linux, etc.). PDF provides easy standardization (universal viewer support, graphics, embedded fonts, etc.) for both the reviewer and the proposer. For example, it preserves intentional formatting by the submitter. Even ASCII clear text is not "universal" due to carriage-return differences, column widths, lack of graphics, etc.

My video files are larger than 100 MB. What should I do?
Do everything possible to make them smaller. The total size of your uploads should be below 100 MB. Jurors in various locations around the world will need to download the submitted videos, and we need to keep the total size of all submissions reasonable.

First, try decreasing the image resolution and/or using a better compression technique and/or settling for higher compression at the cost of somewhat reduced image quality. If you have tried very hard to do all this but still can't get the size down, contact us and explain the specifics of your situation in detail, and we'll see what we can work out.

For Poster Submissions

Should I submit a digital version of the actual poster for jury review?
No, this is not necessary. Poster submissions are evaluated based on their abstracts, supporting material, and research value. If you would like to provide a digital version of your poster, you may do so as a supplementary image.

Should my poster abstract submission be author blind? Should I include line numbers?
No. Poster abstract submissions should include author name and affiliation, as well as title of the work. You can prepare your poster submission according to the ACM SIGGRAPH formatting instructions. In that document, please read carefully the instructions in Section 3: Preparing your Content and keep in mind that:

The acmsiggraph class is flexible enough to accommodate content as diverse as a one-page abstract and a full-length technical paper.

You should omit the '\copyrightspace' command in the body of your source document, and the '\documentstyle' line, at the top of the source document, should look like this:

\documentclass{acmsiggraph}

Doing this will produce a document that is suitable for both review and publication: no line numbers, no copyright space.

Can I include a supplementary video with my poster submission?
Yes! If your submission has an interactive, animation, or simulation component, we strongly encourage you to submit a video demonstrating your work in action, as it is very difficult to evaluate your work without this. Please see the general guidelines for video submissions under Submission Materials. Videos can be included as part of the poster presentation session.

What are the maximum dimensions of poster prints?
The poster-board surfaces where the poster prints will be mounted are 4 feet high x 8 feet wide. Individual posters should be no larger than 4 feet x 4 feet.

If a poster has multiple authors, do we all need to stand by the poster during our session?
During the session, the poster must be staffed at all times by at least one person. You do not all need to stand by the poster throughout the session. In fact, you may wish to "tag team", taking turns at your own poster and seeing the other posters in the session.

Will you print my submission or should I create the poster myself?
You must produce the poster yourself.

Should I bring the poster with me at the conference center?
No. Poster authors must ship the posters ahead of time. Poster authors are responsible for paying for postage and will be given detailed instructions on where and when to ship their posters before the conference.

Where in the convention center will my poster be located?
You will receive detailed information regarding the exact location of your poster at the convention center.

My poster submission has been accepted, and I would like to give a demo of my work. Is this possible?
Poster submitters are encouraged to demo their work during the Poster Sessions using their own laptop equipment, in front of their Posters. Tables will be provided.

Will I have an internet connection for my laptop?
Wireless internet access will be available throughout the convention center.

Will AC power be available for my laptop or other devices?
We can't promise that AC power outlets will be available for everyone. Charge your batteries before the session.

Can I leave my laptop or other equipment there before or after the session?
No! The poster sessions are in unsecured open areas. Take your laptop and all your gear with you.

I have travel conflicts and I can not attend the conference. Can I still submit work to the conference?
If it is a single-author submission, the answer is no. If it is a collaborative submission, it is important that at least one of the authors attends the conference and presents the work. We expect poster authors to be present at the poster sessions.

What does a one-page abstract submission look like? What does a poster look like?
Here are three examples:

Example 1

Abstract                               Corresponding poster


Example 2

Abstract                               Corresponding poster


Example 3
First Place, Graduate Category
SIGGRAPH 2008 Student Research Competition

Abstract                               Corresponding poster

Poster authors should prepare their documents according to the ACM SIGGRAPH formatting instructions. Remember: the jury will review the abstract, but the poster is what you will display at the conference.