SIGGRAPH 2008 > Call for Submissions > Juried Work > Frequently Asked Questions

Online Submission Form

Submitted Before?
Learn how to submit your work to the new SIGGRAPH 2008 submission system.

Submission Deadline:
30 January 2008


Materials Upload Deadline:
27 February 2008





Submission Areas

Juried Work
Frequently Asked Questions

Deadlines

Nature of Content

Number of Submissions

Completeness, Work in Progress

Work Submitted Elsewhere and Work That is Not Fresh

Formats and Categories

Copyright

Review and Acceptance

Submission Materials

Technical Questions About Submission



Deadlines

What are the submission deadlines for SIGGRAPH 2008?
The deadlines are summarized on the Important Dates page.

What exactly is due for the Juried Work Submission deadline on Wednesday, 30 January 2008 at 22:00 GMT?
Your online submission form must be completed by then. This includes a summary statement, a description, and your choice of submission areas, categories, and keywords. You must also select your presentation format(s). SIGGRAPH 2008 will use this information to create a balanced jury and to work out jury logistics. After the submission deadline, you still have more time to upload your PDF abstract and other materials that the jury will review.

What's the difference between the Juried Work Submission deadline and the Juried Work Materials Upload deadline?
You must complete your online submission form and select your presentation format(s) (see above) by the Juried Work Submission deadline. The Juried Work Materials Upload deadline gives you additional time to upload your PDF abstract and any other required or optional materials in support of your submission. For detailed information, see Uploading Files.

Can I submit after the deadline?
No. The deadline is absolute. All submissions receive equal consideration up to the published deadline. Please respect other contributors and allow time for unforeseen circumstances in your submission, including (but not limited to) network connectivity, equipment failures, job impacts, life or family events, etc. These are outside of SIGGRAPH 2008's direct control and cannot be accommodated fairly.

Why is this so absolute?
Firstly, the answer is fairness and equal opportunity for consideration. This respects the contribution process for all submissions. Secondly, the deadline was designed to maximize submission development and quality for all contributors. The submission deadline is set as late as possible, but it must also support quality in review, production, and delivery at SIGGRAPH 2008.

How will SIGGRAPH 2008 address server-side network failures?
SIGGRAPH 2008 is only responsible for the availability of the submission server. If necessary, the conference chair will authorize an appropriate adjustment (and will prominently post notices at several locations online). All other network failures between your location and the SIGGRAPH server will not affect the submission deadlines. Please submit early to avoid connectivity-support problems or last-minute submission-server performance issues.

In an effort to conserve server resources and bandwidth, file uploading and downloading may be disabled as the General Submission, Materials Upload deadline (Wednesday, 27 February 2008, 22:00 UTC/GMT) nears. If uploading and downloading are disabled, all submitters will be required to use the MD5 Checksum mechanism. We don't know the exact time when this might take effect. It will be determined by server loads to ensure that all submitters are able to access their submission(s).For complete information, see MD5 Checksum of Uploaded Materials.

Note: The local clock on the submission server determines the final submission deadline time.

The SIGGRAPH 2008 English Review Service failed our schedule, so it is SIGGRAPH's fault that my proposal is late. Can I have an extension?
No. The English Review Service makes no guarantee for service turn-around. It is also administered separately from the conference program. Please schedule your work appropriately.

Nature of Content

How should I write up work that is based on a recent paper I wrote but extends that work?
Please reference the original paper(s) and clearly explain how the new work differs from, extends, or improves the previous work.

Can I submit work that I did for my thesis?
Yes. See Work Submitted Elsewhere and Work That Is Not Fresh if some or all of your thesis work has been formally published.

My company sells educational software. Can we make a sales presentation?
No. The Exhibition is the best place for that.

I have a great idea for a presentation, but I'm not sure if it's appropriate (too basic, advanced, fuzzy, etc.) for SIGGRAPH 2008.
Please send it in and let the SIGGRAPH 2008 jury make the decision.

Can my company have a dedicated session in which we present a collection of talks about various aspects of a large project?
Possibly. You are welcome to submit either a collection of related abstracts or a proposal for an entire session. However, the scheduling and grouping of accepted material will ultimately be decided by the SIGGRAPH 2008 committee.

My Technical Paper was rejected. Can I submit an abstract about the same work for possible presentation elsewhere in the conference?
No, the general submission submission deadline will be closed by that time. However, if you continue to develop the work and get new results, you are welcome to submit Late-Breaking Work.

My company has a great new product that is of general interest to the SIGGRAPH community. Can I submit an abstract about it?
A simple product announcement or sales pitch would not be appropriate for the conference program. However, a methods or systems description that presents the engineering design and algorithms behind the product could be appropriate. If you are an exhibitor, and you are interested in a presentation on all aspects of your new product, please contact Exhibition Management about organizing an Exhibitor Tech Talk.

My company has material (hardware, software, output, peripherals, interactive devices, haptics, interfaces, artistic materials, paper, tools, techniques, educational programs, tutorials, etc.) we think would be really great for the Studio. How do I get my material in the Studio?
We are always looking for ways to expand the attendee experience in the Studio and throughout the conference. Contact the Studio Chair with details about the stuff you would like to see in the Studio.

I have a really great idea for the Studio. Who should I talk to?
Many of our volunteers and contributors are past attendees who supplied excellent ideas for the Studio. We welcome all suggestions. Please send them to the Studio Chair.

English is not my first language. Can I submit and present in another language?
No, but ACM SIGGRAPH's International Committee can provide some help with English. Please see the English Review Service.

I'm a sixth-grade teacher, not an expert in computer graphics or interactive techniques, but I have designed something using computer graphics software, interactive techniques, games, etc. that really helps my math, English, dance, etc. students. Should I submit it?
Yes, but your presentation should address one of the conference thematic submission areas.

Why is it necessary to specify an intended audience for a class? The intended audience should be the average SIGGRAPH-conference attendee, no?
No. The attendee population is very diverse. Your detailed audience identification helps both proposal evaluation by the review committee (program balancing) and proper marketing to interested conference attendees.

We are an art school hoping to send in several pieces of student work. We had planned to include four or five student pieces as one submission, as one entry from our school. Is that OK?
No. Each piece must be uploaded separately on the online submission system along with its own completed and signed submission form. Each piece is judged on its own merit.

Our school offers a computer animation class and we plan to have every student submit his or her film to the Computer Animation Festival, regardless of how well it turns out. This isn't a problem, is it?
The festival is open to all submissions, and student work is strongly encouraged. Please keep in mind that the jurying process is extremely selective, and work of poor quality will not be accepted. Jurying the very large number of submissions is the main challenge for the Computer Animation Festival.

Student work is accepted in all areas of the conference. If you want your students to have the experience of submitting their work to a professional conference, you may want to encourage them to consider submitting their work to other areas of SIGGRAPH 2008. You may also want to encourage them to become Student Volunteers.

We have a great idea for an educational session on an unusual topic. Should we submit it?
SIGGRAPH 2008 seeks innovation both in topic and presentation! New ideas that relate to some aspect of computer graphics and interactive techniques are most welcome. Your proposal should clearly explain this relevance.

What are the session titles for SIGGRAPH 2008?
We don't know yet. The jury selects submissions without regard to sessions and titles. After the selection process is finished, we will group talks into sessions. This means that unlike other conferences in which the session topics are set in advance, the jury never needs to accept or reject submissions in order to fill slots. This also means that occasionally there are sessions that lack a strongly coherent theme. But there are special thematic submission areas that will be highlighted throughout SIGGRAPH 2008.

What type of artwork is acceptable for submission?
Broad categories of work are digital performance, installation, monitor-based, sculpture, and 2D work. However, the best way to determine if SIGGRAPH 2008 can accommodate your particular piece or medium is to submit it.

Should all submissions be prepared anonymously, like Technical Papers?
No. The review process is single blind, which means the reviewers will know who the authors are, but the authors will not know who the reviewers are. Your submission should be as close to its final form as possible (see Completeness, Work in Progress), including the names of all collaborators on the work and their institutions.

Number of Submissions

Can I (or my company) submit more than one work to SIGGRAPH 2008?
Yes, please do. The jury will evaluate and decide on each submission separately.

Can I submit a work to be considered for multiple formats?
Yes, please do. SIGGRAPH 2008 encourages synergy between different parts of the conference. The general submission form allows you to check off any number of presentation formats for a single submission. For example, you may be willing to install your hardware and/or give a talk about it and/or present a poaster about. The jury will decide which format(s) to accept.

Completeness, Work in Progress

Are partial or incomplete submissions considered?
Incomplete submissions will not be reviewed. Contributors are required to minimally meet all submission requirements by the published deadline. The jury will evaluate the merit of each completed proposal as it was submitted at the deadline, even if it does not meet the author's personal quality objectives. Please allow enough time to meet your own quality goals.

Important reminder: after the general submission deadline, you have one month to upload all the materials for your submission.

Can I submit a Technical Paper and also submit the same work to the general submission process?
Yes. SIGGRAPH 2008 encourages synergy between the Technical Papers and other parts of the conference. For example, you may wish to submit an installation or demo of the project you describe in your paper. The general submission form has a checkbox to indicate work submitted elsewhere; please check this box and explain that the work was submitted as a Technical Paper for SIGGRAPH 2008.

If your work is accepted as a Technical Paper, a general submission of an additional talk or poster will not be accepted, unless the talk or poster describes details or aspects that are not included in the paper. In this case, make sure the general submission clearly states how the proposed talk or poster differs from the paper.

Work Submitted Elsewhere and Work That is Not Fresh

Can I submit work I've published or submitted elsewhere?
Yes, if it's not too well-known. SIGGRAPH attendees expect to see things they've never seen before. You must indicate the prior appearance via the checkbox on the general submission form and provide a description of how and where the work appeared. The jury will decide if the novelty of the submission warrants acceptance regardless of prior presentation or publication. Generally speaking, it's OK if your work has been presented in a small workshop or colloquium, and it's OK if your work has been published in journals in other fields. However, that has appeared in a major computer graphics journal or a mainstream computer graphics conference should not be submitted.

Can I submit work to SIGGRAPH 2008 and then submit a more complete description to other conferences (for example EGSR, SGP, or SCA) while the work is still in review?
The other conference or journal is likely to consider this an unacceptable "dual submission", so you must check with them. If they are OK with it, SIGGRAPH 2008 is OK with it. But if you intend to submit this work elsewhere before the conference, you must indicate this intent via the checkbox on the general submission form and provide a description of where you intend to submit and when it would appear.

Can I submit work that was presented at a previous SIGGRAPH conference?
The general submission form has a checkbox that requires you to indicate this fact. The jury will decide if the novelty of the submission warrants acceptance regardless of prior presentation or publication.

Submissions in formats that are typically based on novelty are, of course, not eligible for re-submission. On the other hand, instructional material that remains valuable from year to year is considered by the jury, but proposals should clearly offer compelling reasons for repetition.

Formats and Categories

What is the purpose of your submission categories?
The jury is comprised of experts from many areas of computer graphics, and choosing appropriate primary and, if appropriate, secondary categories helps ensure that the best-qualified jurors will review your work in the early rounds of the jury selection process. Please do NOT submit the same piece multiple times under different categories using different online submission numbers. You should select whichever categories most closely match your work.

What is a poster, anyway?
A poster is traditionally formed from a collection of individual letter-size sheets of paper, each containing a slide or image, all attached to a piece of posterboard. With modern graphic-design applications, it is often possible to create a single large-format document and print it in "tiles" on letter-size sheets that can be mounted side by side on posterboard to form the document. If you have access to a large-format printer, you may decide to print the document directly on a large sheet of paper (which should still be mounted on posterboard for strength). All these options are fine.

At the conference, presenters mount their posters on the walls and display panels. Presenters should supply the posterboard and materials to attach the paper to it. SIGGRAPH 2008 will supply the materials to mount the posterboard on the wall.

Copyright

My time-based media presentation makes use of commercially recorded music. Is this OK? What if I use my own rendition of someone else's song?
Using commercially recorded music in an animation is only acceptable if you acquire synchronization rights for the recording you are using, or performance rights if you use your own rendition of someone else's song. Such rights are your responsibility, and SIGGRAPH will not purchase these rights for you. While in many cases music rights can be obtained inexpensively, well-known popular music is often difficult to license. For that reason, many submitters choose to work with composers and have scores designed specifically for their work. See Review and Upon Acceptance for more details and links to the large music-licensing organizations.

Synchronization licenses must be secured for inclusion of copyrighted musical compositions in film or video presentations. Securing synchronization rights involves approvals from both the music publisher and the record label that owns the original master recording. This process is sometimes straightforward, sometimes painful, and sometimes, often for well-known popular recording artists, impossible. In the past, submitters of accepted pieces have had to cancel their participation in the SIGGRAPH conference due to music-licensing issues. Other submitters have had to replace their music tracks in a way that compromised their work. For these reasons, all submitters are encouraged to secure music rights for their work as early as possible in the production process. For more information on music licensing, and to find the necessary contacts for the recording you would like to use, see the ASCAP and BMI web sites:

ASCAP

BMI

There's an illustration in my paper of Elvis in "Clambake," which I got on the internet. Is that okay?
No, either get written permission to use the image or take it out. A reference in the text is OK.

Some of the supplmentary material we intend to use in our submission are available or will be available as a publication. Do we need to discuss this in our submission?
Yes. Please discuss whether you have permission from the publisher to include this material in your SlGGRAPH 2008 published materials, and if not, what alternate form you will provide.

Review and Acceptance

Do you have any advice on how to write my abstract so it will be accepted?
First of all, make sure your submission conforms to the submission guidelines. The jury has a small amount of time to review a large number of submissions. To maintain fairness, we have to be very efficient. Submissions that do not abide by the submission guidelines will be rejected without review. Non-native English speakers may wish to make use of the English Review Service to check for grammar and readability before submitting their abstracts. Please don't wait until the last moment to use this service.

It should be immediately obvious at the beginning of your abstract what the new contribution is. Just one or two sentences such as: "We present a new method that's N times faster." Or: "We have conducted a new study comparing A and B." Or: "Effect X in feature film Y presented a new challenge." Or something similar.

Try to focus on one or two key ideas. Remember that the jury members have very limited time to "get it," so keep it simple. If you propose to present work that extends previous work of your own, cite the previous work and explain what is different. For example: "We build on our previous work [1] by ..." If there has been previous work by several others, choose one major work to cite and state why your work is different. For example: "Unlike previous work, such as [1] , we ..."

How does the jury select pieces?
All submissions are juried together, and there are no strict rules for acceptance. The jury primarily looks for a combination of innovation and excellence. A longer list of traits the jury typically looks for includes originality, artistic achievement, technical accomplishment, technical innovation, production value, creativity, resolution, narrative quality, design, entertainment value, and advancement of visualization in the artistic and scientific fields of digital technologies.

Can you tell me more about the review process?
[We can fill this in once we have fully decided on the Jury Process]

What makes a good proposal great?
Topics and proposals come in all shapes and sizes. Well-written proposals effectively communicate their ideas so that reviewers can assess the submission's benefits to SIGGRAPH 2008 attendees. Strong proposals clearly answer questions regarding relevance, content, and background.

The reviews we received from the jury were highly positive and outstanding, and we still didn't get accepted. Why is this?
Ideally, everyone would have a chance to present their best work at the conference. It would certainly make the selection process easier! Unfortunately, this is not always the case. Many great proposals do not make the cut because we lack rooms, resources, and schedule time. Here are some possible reasons for rejection:

Does SIGGRAPH 2008 tend to favor or avoid specific levels of material (beginning, intermediate, advanced)? SIGGRAPH 2008 will serve a wide international audience of many capabilities. The richest, most engaging submissions are desired, no matter what their level.

Submission Materials

Why do you only accept electronic submissions?
The jury has a small amount of time to review a large number of submissions. Electronic submission allows the jury to start the review process almost immediately. It also eliminates the time and costs involved in shipping submissions to jury members.

Can I submit earlier papers or technical reports as supporting materials?
No. The jury already has its hands full and will not have time to read them. The jury's decision will be based only on your required submission material. But you can provide URLs to those works in your submission or supporting documentation, so if specific questions arise, jurors can download the works themselves.

Should I send video documentation of my work?
For performances, installations, and interactive art that changes over time, you should submit a digital video that shows the evolution of the work. Still images (and time-based media submissions) do not need video documentation. Time-based documentation is the best way to illustrate how conference attendees will actually experience your project. We may also use the video in publicity.

Where do I send my submission materials?
All work must be submitted via the SIGGRAPH 2008 online submission system. Do not send printed proposals or slides in physical form via postal or courier services.

How many pieces can I submit to SIGGRAPH 2008?
There is no limit. Submit as many as you like. But you must complete and submit a separate submission form for each work, unless your work is submitted as a series (see below.)

If my work is a series, how should I submit it?
You should submit all pieces of the series with the same submission form. Be aware that if you specify that the pieces can NOT be split up, the jury will have to agree on all of the works in the series, so the work may be harder to accept. If your series does not hold together without each of the component parts, make sure you check "Please do not split up." Do not use this checkbox to submit multiple submissions unless they are a series.

Can I submit a URL pointing to my work rather than the work itself?
No. It's OK to submit a URL so that we can get additional information about your work if needed. But in order to ensure fairness and adherence to our deadline restrictions, we cannot accept URLs as submissions.

Do I have to submit a supporting video of my work?
You're not required to, but it is often a good idea. The power of a video during the jury process cannot be stressed enough. The jury has a small amount of time to review a large number of submissions. Seeing the video can answer many questions that the jury might ask after just reading the abstract. It is a shame if the phrase "I wish they had provided a video" is uttered during the jury meeting. In particular, the jury is unlikely to accept work about animation if they haven't seen the animation. Uploaded videos should be in QuickTime MPEG-4 or DivX Version 5 formats. For most submissions, the file size should not exceed 100 MB. For Computer Animation Festival submissions, the file size should not exceed 500 MB.

My submission is about production visual effects, but the studio won't give permission to submit a supporting video because the movie hasn't been released yet. What should I do?
First, be certain that you will have permission to show the actual material at the conference. If possible, submit a video that uses non-sensitive stand-in models or scenes to illustrate the techniques in question, with an explanation that the real thing will be shown at the conference. Contact SOMEONE to see if some special arrangement can be worked out. If all else fails, submit the abstract without a video, but with a supporting document listing in detail what the contents of the video will be, illustrated with still frames if possible.

Can I submit a supporting videotape in VHS NTSC or PAL format?
Unfortunately, no. Supporting videos must be uploaded in digital form to save everyone the effort of making and shipping multiple copies of videotapes. We will only accept uploaded videos in QuickTime MPEG-4 or DivX Version 5 formats and the file size should not exceed 100 MB.

Technical Questions About Submission

I know your "real" email address. Is it okay to write you there?
No. Please use this email form. This ensures that all members of our committee are properly copied on your messages. Our response quality will invariably be higher if you respect this convention.

I'm having trouble uploading the high-resolution digital image required for online submission. What should I do?
If, due to bandwidth restrictions, you cannot upload a high-resolution image or supplemental movies, please instead upload a lower-resolution version. If we need to include a higher-resolution version for jury review or publication stills, we will contact you to make arrangements. For more details, see Uploading Files.

My email address will be changing soon. How can I notify you of the update?
You will be able to change your email address in the online submission system.

I've completed the online submission form, but the system still allows me to edit my account. Am I done?
Yes. However, you are allowed to edit your online submission account until the submission deadline.

What file formats are acceptable for video submissions?
We only accept uploaded videos in QuickTime MPEG-4 or DivX Version 5 formats, and the file size should not exceed 100 MB. The file must be uploaded using the online submission system. If you do not have access to broadband internet, your submission may be sent my postal or courier service CD-ROM well in advance of the submission deadline. Arrangements for this option must be made in advance with SOMEONE.

I'm trying to upload my video file through the online submission system, and I can't tell if it's working. It's been over an hour since I clicked the Submit button.
Uploading a large video file requires a significant amount of time even on a fast network connection. Even if it does not look like anything is happening, your movie file very likely is still uploading. Please test the system (and ideally, upload your final video) many days in advance of the submission deadline to gauge the upload time required for your material. Note that network performance may decrease close to the deadline due to the large number of submissions. Once your material is uploaded, a web page will indicate the successful upload, and you can return to the electronic submission page to re-download your material and verify that it uploaded properly. For more details, see Uploading Files.

Do you accept anything other than PDF for text-based submissions? It is easier for me to provide files in [your file type here]. Everyone can read those, right?
No. Please submit in PDF format. We expect our reviewers to support at least one review type that is self-contained and available on many operating systems (Windows, Mac OS, Unix, Linux, etc.). PDF provides easy standardization (universal viewer support, graphics, embedded fonts, etc.) for both the reviewer and the proposer. For example, it preserves intentional formatting by the submitter. Even ASCII clear text is not "universal" due to carriage-return differences, column widths, lack of graphics, etc.

My video files are larger than 100 MB. What should I do?
Do everything possible to make them smaller. The total size of your uploads should be below 100 MB. Jurors in various locations around the world will need to download the submitted videos, and we need to keep the total size of all submissions reasonable.

First, try decreasing the image resolution and/or using a better compression technique and/or settling for higher compression at the cost of somewhat reduced image quality.

If you have tried very hard to do all this but still can't get the size down, contact us and explain the specifics of your situation in detail, and we'll see what we can work out.