Frequently Asked Questions

Deadlines and Extensions
1. When is the deadline for applications to the Student Volunteers program?

2. Can I submit the application to become a Student Volunteer after the deadline?

3. Why is this so absolute?

4. Are partial or incomplete submissions considered?

5. How will SIGGRAPH 2006 address network failures?

6. When and how will I be notified if I have been accepted?

Submissions
7. Where do I fill out and submit my application to be a Student Volunteer?

8. How do I apply to be a Student Volunteers Team Leader?

9. How do I apply for a Travel Assistance award?

10. My email address will be changing soon. How can I notify you of the update?

11. I have completed the online submission forms, but it still allows me to edit my account. Am I done?

General
12. On my application, I indicated that I need housing and agreed to work 30 hours. Will housing automatically be awarded to me?

13. Will Student Volunteers be able to check out some of the exhibits and other event of the conference?

14. What is a Student Volunteer expected to do at SIGGRAPH 2006?

15. What is a Team Leader expected to do at SIGGRAPH?

16. Where can I get more information about SIGGRAPH 2006 events and schedules?

Upon Acceptance and at SIGGRAPH 2006
17. When will I be expected to arrive in Boston?

18. I'm a Student Volunteer working 30 hours and I am receiving complimentary hotel accommodation. I will arrive a day early at the conference. Can I get an extra night of accommodation?

19. I have been accepted as a Student Volunteer but am no longer able to attend the conference. Who should I notify?

20. Are meals provided by the Student Volunteers Program?

21. What should I wear during the conference?

22. How early will I be expected to work?

23. How late am I expected to work?

24. I have a laptop with a wireless network card. Will I be able to connect to the internet at the Boston Convention & Exhibition Center?

25. I'm flying internationally. How early should I leave for the Boston airport when I depart?

26. Are cameras allowed into the conference?

27. Am I allowed to bring personal items and bags to the convention center?

28. What do I do if I am dismissed early from a shift?

29. How do I get around the city and to the convention center?

Other
30. My question is not in these FAQs, who do I refer to?

Deadlines and Extensions

1. When is the deadline for applications to the Student Volunteers program?
The deadline for all completed Student Volunteers applications is Friday, 24 February 2006, 11:59 pm Pacific time.    TOP

2. Can I submit the application to become a Student Volunteer after the deadline?
No. The deadline is absolute. All submissions receive equal consideration up to the published deadline. Please respect other contributors and allow time for unforeseen circumstances in your submission, including (but not limited to) network connectivity, equipment failures, job impacts, life or family events, etc. These are outside of SIGGRAPH 2005's direct control and cannot be administered fairly.    TOP

3. Why is this so absolute?
Firstly, the answer is fairness and equal opportunity for consideration. This respects the contribution process for all submissions. Secondly, Student Volunteers deadlines were designed to maximize submission development and quality for all contributors. Submission deadlines are set as late as possible, but they must also support quality in review, selection, and your volunteer efforts at SIGGRAPH 2006.    TOP

4. Are partial or incomplete submissions considered?
No. Volunteers are required to minimally complete all submission guidelines by the published deadline. The Student Volunteers Committee will evaluate the merit of each completed application as it was submitted at the deadline even if it does not meet the author's personal quality objectives. Please allow enough time to meet your own quality goals.    TOP

5. How will SIGGRAPH 2006 address network failures?
SIGGRAPH 2006 is only responsible for the availability of the submission server. If the Student Volunteers Chair is notified of a hardware or service failure for the submission system, she will authorize an appropriate adjustment (and will prominently post notices at several locations). All other network failures between your location and the SIGGRAPH server will not be exempted from the deadline. Please submit early to avoid connectivity-support problems or last-minute submission server performance. Note: The local clock on the submission server determines the final submission deadline time.    TOP

6. When and how will I be notified if I have been accepted?
All applicants who submit a completed application will be notified via email in April 2006.    TOP

Submissions

7. Where do I fill out and submit my application to be a Student Volunteer?
All applications must be submitted via the SIGGRAPH 2006 online submission system.    TOP

8. How do I apply to be a Student Volunteers Team Leader?
The application for becoming a Team Leader is part of the application form you submit to be a Student Volunteer. There is a section of the application form devoted to this subject. Applicants will be notified via email of their acceptance for Team Leader positions in April 2006.    TOP

9. How do I apply for a Travel Assistance award?
The application for a Travel Assistance award is part of the application form you submit to be a Student Volunteer. There is a section of the application form devoted to this subject. Notifications of Travel Assistance awards will be emailed to those selected Student Volunteers shortly after acceptance.    TOP

10. My email address will be changing soon. How can I notify you of the update?
You can change your contact information, including your email address, through the online submission system at any time.    TOP

11. I have completed the online submission form, but it still allows me to edit my account. Am I done?
Yes, however you are allowed to edit your online submission account until the deadline of 24 February 2006, 11:59 pm Pacific time.    TOP

General

12. On my application, I indicated that I need housing and agreed to work 30 hours. Will housing automatically be awarded to me?
No. Student Volunteers who fulfill 30 hours or more and who do not live in the Boston area are eligible for a housing award of up to six nights of accommodation in conference housing. Applicants will receive notification of their housing awards upon acceptance.    TOP

13. Will Student Volunteers be able to check out some of the exhibits and other event of the conference?
Yes! That's one of the perks of being a Student Volunteer. You will have the equivalent of a Full Conference registration, so you can go almost anywhere in the conference, except those places that need special access. The exhibits, and most of the conference, will be open to you.    TOP

14. What is a Student Volunteer expected to do at SIGGRAPH 2006?
Student Volunteers jobs and activities can consist of anything from checking attendee badges at the doors of Courses, Papers, and Panels to assisting artists in the Guerilla Studio with the computers and helping presenters with their installations in the Art Gallery and Emerging Technologies. The jobs vary by program, length, and amount of involvement, but all play a very important in running the conference.

15. What is a Team Leader expected to do at SIGGRAPH?
Team Leader jobs and activities are similar to those of Student Volunteers but also include managing Student Volunteers in their areas and coordinating volunteer duties with SIGGRAPH 2006 Committee members. Team Leaders also aid in training and supervising Student Volunteers, assisting Committee members, assisting attendees, and problem solving.

16. Where can I get more information about SIGGRAPH 2006 events and schedules?
All information about SIGGRAPH 2006 can be found on the official web site.

Upon Acceptance and at SIGGRAPH 2006

17. When will I be expected to arrive in Boston?
All accepted Student Volunteers must plan to arrive in Boston no later than 4 pm on Saturday, 29 July 2006, and depart no earlier than Friday, 4 August 2006.

18. I'm a Student Volunteer working 30 hours and I am receiving complimentary hotel accommodation. I will arrive a day early at the conference. Can I get an extra night of accommodation?
No. If you are concerned about expenses, you can apply for a Travel Assistance award.

19. I have been accepted as a Student Volunteer but am no longer able to attend the conference. Who should I notify?
If you need to decline your position for any reason please email the Student Volunteers Committee as soon as possible so that we can make preparations for your absence.    TOP

20. Are meals provided by the Student Volunteers Program?
No. Each student is responsible for his or her own meals at the conference. Student Volunteers will receive a limited number of meal vouchers for use in the Boston Convention & Exhibition Center concessions. Depending on items purchased, this may cover only one meal at the convention center. SIGGRAPH 2006 also hosts a reception in which food is served. Students should plan their budgets accordingly.    TOP

21. What should I wear during the conference?
Lightweight, comfortable clothes and shoes (appropriate T-shirts, polo shirts, shorts, jeans, pants, sneakers). During the months of July and August, temperatures can be somewhat high in Boston. The average temperature will be between 82 and 95 degrees Fahrenheit (28 and 35 Celsius). It is very important that you bring COMFORTABLE SHOES! You will be walking quite a bit during the week, and comfort is key. Also, bring a light sweater, sweatshirt, or longer-sleeved shirt. All rooms inside the convention center are air-conditioned.    TOP

Please remember that this is a professional conference. If you are not sure if something is appropriate or could be considered offensive, please ask.

22. How early will I be expected to work?
Depending on the duties assigned, students may have shifts that start as early as 7:30 am. Students need to report to the Student Volunteers office 30 minutes prior to their shift's start time to be marked present. Students will then be taken to their assignments by their Team Leader.    TOP

23. How late am I expected to work?
Most of the events will be finished around 6 or 7 pm at the latest. However, there are shifts that do run later. Some students may have schedules that run as late as 11 pm.    TOP

24. I have a laptop with a wireless network card. Will I be able to connect to the internet at the Boston Convention & Exhibition Center?
Wireless service will be available throughout the convention center during SIGGRAPH 2006. The Student Volunteers office will also have connected computers available for use during the conference.    TOP

25. I'm flying internationally. How early should I leave for the Boston airport when I depart?
Most airlines require that you check in two hours in advance for international flights. You should contact your airline for more specific information.    TOP

26. Are cameras allowed into the conference?
Unfortunately, SIGGRAPH 2006 does not allow cameras or recording devices. You can take your camera to the receptions, but cameras at the convention center are not permitted unless you have the approved media pass.    TOP

27. Am I allowed to bring personal items and bags to the convention center?
Yes. The Student Volunteers office will have a limited number of lockers available for use during daytime hours to store personal items and bags. Locks will not be provided, so you must bring your own. SIGGRAPH 2006 is not responsible for any lost or stolen items.    TOP

28. What do I do if I am dismissed early from a shift?
If you are dismissed early from your shift, you should inform your Team Leader on duty then report to the Student Volunteers office. If you cannot find your Team Leader, you should report directly to the Student Volunteers office.    TOP

29. How do I get around the city and to the convention center?
The convention center is accessible from most conference hotels. The conference also provides attendees with shuttle service to and from hotels in the outlying area. Shuttle schedules are available at the convention center and conference hotels. Shuttles will also be provided for SIGGRAPH 2006 hosted receptions. Transportation other than that provided by SIGGRAPH 2006 shuttles (for example, to and from the airport, site-seeing activities, parties, etc.) is at your own expense.    TOP

Other

30. My question is not in these FAQs, who do I refer to?
If your question is not answered by looking on this website, send a message to the Student Volunteers Committee. We will answer your question and post additional information on the web site or send a message out to students if it applies to the student volunteer population as a whole.    TOP