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student volunteers


FREQUENTLY ASKED QUESTIONS

Deadlines and Extensions


1. Can I submit after the deadline?

2. Why is this so absolute?

3. Are partial or incomplete submissions considered?

4. How will SIGGRAPH 2005 address network failures?

Submissions


5. Where do I fill out and submit my application to be a Student Volunteer?

6. How do I apply for a travel grant?

7. How do I apply to be a Student Volunteer Team Leader?

8. My email address will be changing soon. How can I notify you of the update?

9. I have completed the online submission form, but it still allows me to edit my account. Am I done?

General


10. I'm a Student Volunteer working 30 hours, so I receive complimentary accommodation. I will arrive a day early at the conference. Can I get extra accommodation?

11. I have a laptop with a wireless network card. Will I be able to connect myself to the internet at the Los Angeles Convention Center?

12. I'm flying internationally; how early should I leave for the Los Angeles airport when I depart?

Upon Acceptance


13. Are meals provided by the Student Volunteer Program?

14. What should I wear during the conference?

15. How early am I expected to work?

16. How late am I expected to work?

17. Will Student Volunteers be able to check out some of the exhibits and other event of the conference?

18. Are cameras allowed into the conference?



Deadlines and Extensions


1. Can I submit after the deadline?


No. The deadline is absolute. All applications receive equal consideration up to the published deadline. Please respect other applicants and allow time for unforeseen circumstances in your application, including (but not limited to) network connectivity, equipment failures, job impacts, life or family events, etc. These are outside of SIGGRAPH 2005's direct control and cannot be administered fairly.   TOP

2. Why is this so absolute?


Firstly, the answer is fairness and equal opportunity for consideration. This respects the application process for all applicants. Secondly, Student Volunteers deadlines were designed to maximize application development and quality for all applicants. Application deadlines are set as late as possible, but they must also support quality in review, selection, and your volunteer efforts at SIGGRAPH 2005.   TOP

3. Are partial or incomplete applications considered?


No. Applicants are required to minimally complete all application guidelines by the published deadline. The Student Volunteers Committee will evaluate the merit of each completed application as it was submitted at the deadline even if it does not meet the applicant's personal quality objectives. Please allow enough time to meet your own quality goals.   TOP

4. How will SIGGRAPH 2005 address network failures?


SIGGRAPH 2005 is only responsible for the availability of the submission server. If the Program Chair is notified of a hardware or service failure for the submission system, the Program Chair will authorize an appropriate adjustment (and will prominently post notices at several locations). All other network failures between your location and the SIGGRAPH server will not be exempted from the deadline. Please submit early to avoid connectivity-support problems or last-minute submission-server performance.

Note: The local clock on the submission server determines the final submission deadline time.   TOP

Applications


5. Where do I fill out and submit my application to be a Student Volunteer?


All applications must be submitted via the SIGGRAPH 2005 online submission system.    TOP

6. How do I apply for a travel grant?


The application for a travel grant is part of the application form you submit to be a Student Volunteer. There is a section of the application form devoted to this subject.    TOP

7. How do I apply to be a Student Volunteer Team Leader?


The application for becoming a Team Leader is part of the application form you submit to be a Student Volunteer. There is a section of the application form devoted to this subject.    TOP

8. My email address will be changing soon. How can I notify you of the update?


You can change your contact information through the online submission system at any time.    TOP

9. I have completed the online submission form, but it still allows me to edit my account. Am I done?


Yes, however you are allowed to edit your online submission account until the deadline of 25 February 2005, 5 pm Pacific time    TOP

General


10. I'm a Student Volunteer working 30 hours, and I am receiving complimentary hotel accommodation. I will arrive a day early at the conference. Can I get extra accommodation?


No. If you are concerned about expenses, you can apply for a Travel Grant.    TOP

11. I have a laptop with a wireless network card. Will I be able to connect myself to the internet at the Los Angeles Convention Center?


Wireless service will be available throughout the convention center during SIGGRAPH 2005.    TOP

12. I'm flying internationally; how early should I leave for the Los Angeles airport when I depart?


Most airlines require that you check in two hours in advance for international flights. You should contact your airline for more specific information.    TOP

Upon Acceptance


13. Are meals provided by the Student Volunteer Program?


No, each student is responsible for his or her own meals at the conference. Student Volunteers will receive a limited number of meal vouchers for use in the Los Angeles Convention Center restaurants. Depending on items purchased, this may cover only one meal at the convention center. SIGGRAPH 2005 also hosts a reception in which food is served. Students should plan their budgets accordingly. Many students often buy groceries with their roommates or friends to off-set the costs of dining out during the week.    TOP

14. What should I wear during the conference?


Preferably wear lightweight, comfortable clothes and shoes (t-shirts, shorts, jeans, pants, sneakers). During July and August, temperatures can be somewhat high. Specifically in Los Angeles, the average temperature during the conference, will be between 85 and 95 degrees Fahrenheit (29 and 35 Celsius). It is very important that you bring COMFORTABLE SHOES! You will be walking quite a bit during the week, and comfort is key. Also, take along a light sweater, sweatshirt, or longer-sleeved shirt. All rooms inside the convention center are air-conditioned.

Please remember that this is a professional conference. If you are not sure if something is appropriate, please ask.    TOP

15. How early will I be expected to work?


Depending on the duties assigned, students may have shifts that start as early as 7:30 am. Students are advised that they need to report to the Student Volunteer Office 30 minutes prior to their shift's start time to be marked present. Students will then be taken to their work areas, by their Team Leaders.    TOP

16. How late am I expected to work?


Most of the events (Courses, Papers, Panels, etc.) will be done around 6 or 7 pm at the latest. However, there are shifts that do run later than this. Some students may have schedules that run as late as 11 pm.    TOP

17. Will Student Volunteers be able to check out some of the exhibits and other event of the conference?


Yes! That's one of the perks of being a Student Volunteer. You will have the equivalent of a full conference pass, so you can go almost anywhere in the conference, except those places that need special access. The exhibits, and most of the conference, will be open to you.    TOP

18. Are cameras allowed into the conference?


Unfortunately, cameras are not allowed in most areas. You can take your camera to the receptions, but generally cameras are not permited unless you have a camera pass.    TOP

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