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  Uploading Files

This is the first year that the SIGGRAPH Sketches program is accepting submissions entirely electronically, including supporting images and video. We expect electronic submission to make the process easier for everyone, and less expensive, too.

However, uploading is not always perfectly smooth. To make sure that all submissions will get to us with minimal frustration, please follow these guidelines:

Don't wait until the last minute
The electronic submission system uses a robust server with high-bandwidth access to the internet, but everything has a limit. Earlier this year, for a different program, last-minute submitters tried to upload 5GB of data in the final half-hour before the deadline. This didn't work well. Don't get yourself in that situation.

Upload early and often
Once your submission is complete, you are still allowed to edit it and add to or modify the supplementary materials right up to the deadline. This means you can upload some materials early as soon as they are ready and upload the remainder later, avoiding the need to upload everything at once. This also means you can upload a rough draft of your materials early, and replace them with more polished versions later. Upload drafts that are roughly the same size as your final material. This will allow you to get a feel for the upload process and the time it takes to upload files of those sizes, and give you time to diagnose problems. Then, as your draft gets refined, upload revisions. This way if the last polish or final render encounters problems, you only lose the polish, not the entire submission.

We do not control the internet
In our tests, we have found upload speeds of anywhere from 20 megabit/sec to five kilobit/sec. We have tested uploads from two gigabytes to 10 lilobytes. We have seen upload times from one second to 24 hours. If you are traversing a path to our server that is through congested nodes, your upload may fail, and you will have to retry. You may even have to do the upload from work, school, home, or the local Kinko's. Don't wait until the last minute to find out.

The progress bar says you're done, but then nothing happens
The progress bar in Internet Explorer lies. It will show a completed upload a few minutes into what could be a 10-hour upload. Ignore it. Go have lunch.

Don't try to upload too much
Remember, each Sketch submission should have no more than 40Mb of data total for all uploaded materials.

Don't wait until the last minute
Yes, we said this already, but it's worth repeating! The deadline, 7 April 2004, 5pm Pacific Time, is the time by which the entire submission, including all supporting images and video, must be completely uploaded. The deadline must remain firm: we're on a tight schedule and won't be able to extend the deadline to accommodate straggling uploads.

Despite all these dire warnings, we are happy to report that the all-electronic submission process has so far been a great success with the programs that have already been through it this year. We don't anticipate major problems. Just don't wait until the last minute!
 
DEADLINE
7 April 2004, 5pm Pacific Time.
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