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Expense Policy
Travel Approval
Upon acceptance, course organizers are required to identify the course presenters who will receive travel authorization to the SIGGRAPH conference.
Authorized course presenters may individually submit receipts up to a maximum of $500.00 of allowable expenses for travelers who live in North America and a maximum of $850.00 of allowable expenses for travelers who live outside North America.
- Full-day courses can receive a maximum of $500.00 for North American travelers, $850.00 for non-North American travelers EACH for up to four presenters.
- Half-day courses can receive a maximum of $500.00 for North American travelers, $850.00 for non-North American travelers EACH for up to two presenters.
- Tutorials can receive a maximum of $500.00 for North American travelers, $850.00 for non-North American travelers for one presenter.
Covered expenses include airfare or automobile travel, and hotel. Presenters in full-day courses are reimbursed for up to two hotel nights. Presenters in half-day courses and tutorials are reimbursed for one hotel night.
The total reimbursable amount per presenter may not exceed the $500.00/$850.00 cap for allowable expenses. Receipts will not be accepted for items outside this expense policy, such as meals, rental cars, phone charges, bar tabs, personal expenses, etc.
Reimbursements are not transferable. They cannot be passed from one presenter to another presenter.
Reimbursement
To obtain reimbursement for travel expenses related to your presentation at SIGGRAPH 2004, you must submit a Course Presenter Expense Report within 90 days of completing travel. You are responsible for making your own travel and hotel arrangements. SIGGRAPH will reimburse a maximum of $500.00 for North American
travelers and $850.00 for non-North American travelers for each individual
presenter approved per course.
Air Travel
Authorized travelers should always try to travel as inexpensively as possible. Usually this means purchasing a partially or fully non-refundable airfare, and planning the trip as far in advance as possible.
Automobile Travel
If an authorized traveler chooses to travel to the conference by personal
automobile, SIGGRAPH will reimburse the traveler at 37.5 cents per mile, the current IRS mileage rate.
However, SIGGRAPH will only reimburse up to the cost of a round-trip
airline ticket from the starting destination to the conference city.
Automobile travelers may also receive reimbursement for parking.
Lodging
SIGGRAPH will reimburse hotel room charges provided that the hotel bill is in the name of the authorized traveler.
Not Reimbursed
Meals, bar tabs, phone charges, rental cars, fees, personal expenses, and guests are not reimbursable by SIGGRAPH 2004.
Course Presenter Expense Report (7KB PDF)
Use this form to obtain reimbursement for authorized expenses related to your course presentation.
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