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  Submission Procedure Checklist

Read the following detailed instructions carefully to ensure that you have properly completed all the steps to meet the submission requirements for the Computer Animation Festival. Submitted videotapes, DVDs, and still images will not be returned.

These three steps must be completed to submit your work to the Computer Animation Festival by the submission deadline (3 March 2004, 5 pm Pacific time):

1. Complete the SIGGRAPH 2004 Computer Animation Festival Submission Form. There you will find instructions on how to complete the online form. You are permitted to edit your form until all information is complete. When you begin the form, you will be assigned a submission ID number. Make a record of that number and include it on all materials. Please submit "Notes to the Jury" in English.

2. Prepare your video submission package and include the following three items:
  • An NTSC VHS or NTSC BetaSP videotape or region-free DVD of your work. In English, label both the videotape or DVD and its container with the contact person's name, affiliation, address, telephone number, submission ID number, title of piece, runtime, and timecode (if appropriate). Only NTSC VHS or NTSC BetaSP videotapes or region-free DVDs are eligible for the jury review process.

  • Two descriptive statements about your work that are suitable for publication. Attach an extra sheet of paper clearly labeled with your name, telephone number, and submission ID number and include, in English: A brief description (five to 10 words) of the main point of your entry, suitable for showing with your piece for audience edification. Also include a descriptive statement (200 words or less) that includes a brief description of the storyline, software, hardware, techniques, technology development, or other points of interest.

  • A still image that represents your work. This image is required for publications and pre-conference publicity. It is not juried. Make sure to provide a brief caption for your image. Still images must be submitted in digital format. Digital format requirements: Send one copy of a digital still image. Digital images must be of the highest quality possible, at least 300 dpi at 4 inches tall x 5 inches wide, pixel resolution of at least 1500 x 1200, TIFF or EPS files, no compression, MAC or PC platforms. Digital images must be placed on a DVD-ROM or standard CD-ROM only and sent with your submission. If you submit a DVD for your animation, do not include the digital still on that disc. Instead, send it separately on one of the media mentioned above.
3. Clearly label the physical medium in English with the contact person's name, telephone number, and online submission ID number. Send your complete video entry submission package to:

Chris Bregler
SIGGRAPH 2004 Computer Animation Festival Chair
New York University
719 Broadway, 12th Floor
New York, New York 10003 USA
Phone +1.212.998.3390

All materials must be received by 3 March 2004, 5 pm Pacific time. Please note: If you use the United States Postal Service (ExpressMail, Priority Mail, etc.), your shipment may be delayed. USPS shipments to the Computer Animation Festival Chair are processed via the New York University central mail facility. Packages sent via all other carriers will be delivered directly to the Computer Animation Festival office. No submission materials will be returned.

Additional Requirements

Work in progress should only be submitted if 80 percent of the final version is complete. If the soundtrack is not complete, the jury requests the addition of a temporary soundtrack.

If your submission is longer then five minutes, please clearly indicate by timecode the selections of your work that you wish to be viewed by the jury. Submit only one project or entry per videotape or DVD with a single valid online submission ID number. Collaborative and group projects are encouraged, but only one completed project per videotape or DVD will be accepted: one entry, one tape or DVD, one valid online submission ID number. Remove the write-enable tab from videotape entries.

When submitting your animation on DVD, be sure to author the DVD so that the animation plays upon load/read, or has a single default menu option to play. Do not include additional menus, titles, or content. Ensure that the running timecode is continuous: no "chapters" to split up the timecode.

Do NOT submit the following:
  • CD-ROM (except for still image), film, digital video, web sites, stereoscopic images, QuickTime, MPEG, or other forms of display. They are not accepted for jury review.

  • PAL videotape. A PAL-formatted DVD is acceptable.

  • Masters or only original. We will accept first-generation tape as long as it is not the only original. Note that we are not able to return tape entries.

  • Tapes that include commercial watermarks or "bugs." Tapes that include these devices will not be reviewed.

  • More than one entry or completed project per videotape. Videotapes containing more than one project or entry will not be reviewed.

  • Fiber or pulp-padded mailers for videotapes. If these mailers tear, the fibers can damage your tape and our playback equipment. Tapes sent in these mailers will not be reviewed.

  • Do not wait until the last minute to complete your online submission form. Submission forms are editable until the submission deadline, so there is an advantage to starting them early.
Shipping, Tracking, and Receipt Notification
Send all your materials to the above address along with your video. You have sole responsibility for delivering your submission to SIGGRAPH 2004. There is no special assistance available for tracking, fees, or damage claims as they pertain to shipment or receipt of your packages. You must retain your shipping waybill number for purposes of tracking your package and confirming delivery.

SIGGRAPH 2004 will send an automated email notification that your submission package has been received when it is logged in our database and your online submission form is completed.

Customs
Submitters located outside of the United States should note that customs delays of up to two weeks could occur. Customs labels should bear the words: "Educational material with no commercial value." SIGGRAPH 2004 will not pay any customs fees, duties, or tariffs incurred by your submission. Submissions delayed past the submission deadline will not be accepted for review.

Conclusion
For some submitters, meeting the Computer Animation Festival deadline is a difficult and sometimes frustrating challenge. Generally, the frustration increases as the deadline draws near. We encourage you to complete your online form and prepare as many of the submission requirements (written descriptions, still image, and final videotape) as early as possible. Do not wait until your project is complete before you begin the submission process.

If you have any questions, please refer to the Frequently Asked Questions or email the Computer Animation Festival Chair.

We will look forward to seeing your submission. Good luck!
 
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3 March 2004, 5pm Pacific Time.
   
COMPUTER ANIMATION FESTIVAL INFORMATION
new for SIGRAPH 2004
submission guidelines
frequently asked questions
submission procedure checklist
review and upon acceptance
   
GENERAL INFORMATION
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