Submitting Supplemental Material for Conference Publications

This document contains instructions for the formatting and submission of supplemental material for inclusion on a CD-ROM publication which documents a program at a SIGGRAPH-sponsored conference or workshop.

"Supplemental material" is additional material which will help better document your main submission, be it a paper or a course or an animation. This material can include, but is not restricted to, images, QuickTime or MPEG animations, source code, and HTML or VRML presentations. You are not required to submit supplemental material, only encouraged.

Overview (or, "The Big Picture")
If you choose to submit supplemental material to enhance your main submission, you'll need to prepare this material in accordance with the guidelines in this document and deliver it to the appropriate production editor for the conference's CD-ROM publication by the deadline noted below.

Deadline Information
The deadline for the receipt of your supplemental material is 28 April 2000. This is a firm deadline. The CD-ROM production editor who will receive your material will be receiving material from many other people, and will need to process all of it in a very short time.

Delivery and Contact Information
Please follow these instructions for making your supplemental material available for the CD-ROM production editor:

 
 

- If you have more than one file to submit, use a archive-creation tool ("pkzip" on PCs, "tar" on UNIX, "Stuffit" on Macintosh) and create one archive file to be delivered.

- Make the single file available online at your Web or FTP site, and send e-mail to Lou Katz, the CD-ROM production editor for the SIGGRAPH 2000 EAAC and CAA CD-ROMs, at "lou_katz@siggraph.org" with the location and name of your file.

- If you cannot make the file available at your Web or FTP site, please send e-mail to Lou Katz at "lou_katz@siggraph.org" and he will create a directory for you into which you can upload your file.

 

Copyright Information
All material used by the author in their supplemental must have proper copyright clearance. If you are unsure of the copyright status of particular images, sounds, or video clips used in your supplemental material, please contact the ACM SIGGRAPH Director for Publications, Stephen Spencer, at "stephen_spencer@siggraph.org" immediately.

File Formats
As mentioned above, supplemental material can include a number of different formats: images, source code, HTML presentations, multimedia presentations, or Quicktime or MPEG animations. There are a few guidelines which should be followed when considering submitting supplemental material of specific types.

Still Images
The preferred format for still images is TIFF. JPEG and GIF images are acceptable, though the image quality will not be as high as with TIFF. If you do submit TIFF images, please make sure they are not LZW-compressed.

QuickTime and MPEG Animations
Animation files in QuickTime and MPEG formats will be accepted as supplemental material. If you submit a QuickTime animation, please make sure that it is compressed with the Cinepak codec. Other codecs are not universally readable, and uncompressed QuickTime movies are far too large to be placed on the CD-ROM.

Papers, Technical Notes, PowerPoint Presentations
Documents such as these should be converted to Adobe Acrobat ("PDF") format or to PostScript format before submitting. Adobe Acrobat format is preferred.

HTML, VRML, and Java
HTML presentations, VRML presentations, and Java presentations are acceptable as supplemental material. There are two very important guidelines to follow, however:

 
 

(1) your presentation should not require links to external resources for navigation elements (buttons, images, or other artwork)

(2) the ISO-9660 file naming format must be followed. Presentations which do not conform to the "8.3" naming format will not be processed and placed on the CD-ROM. (For more information, please see the "File and Directory Naming" section below.)

 

It is suggested that authors prepare "zip" or "tar" archives of material that does not conform to the "8.3" file naming formats for inclusion as supplemental material, and instructions for the user on the preparation of that material.

File and Directory Naming
All SIGGRAPH CD-ROM publications follow the ISO 9660 Level 1 standard, in order to support as many computer platforms as possible.

Certain guidelines must be followed when naming file and directories under the ISO 9660 standard:

 
 

(1) Filenames are limited to eight lower-case letters, a period, and a three-character file extension. The extension is optional.

(2) Filenames must contain only lower-case letters, numbers, and the underscore character.

(3) Directory names are limited to eight lower-case letters.

 
The following examples show valid and invalid filenames:
 
  VALID
sponge.doc
fig_17a.tif
database.htm
readme.ed

INVALID
Sponge.doc
figure_17a.tif
database.html
readme (ed)

REASON
upper-case letters
too many characters
too many characters
illegal space and parentheses

 

Certain standard filename extensions should be used in the preparation of your supplemental material for consistency and ease of use. The following examples show a number of these extensions and their file types:

 
  EXTENSION
.mov
.mpg
.pdf
.txt
.gif
.tif
.jpg
.ps
.htm

FILE TYPE
QuickTime animation
MPEG animation
Adobe Acrobat PDF
ASCII text
GIF image
TIFF image
JPEG image
PostScript document
HTML document

 

Documentation of Your Supplemental Material
If you have instructions that you wish only the production editor to see and read, include an ASCII text file named "readme.ed" in your submission. This file will not be included on the CD-ROM.

If you have instructions for the end user, include an ASCII text file named "readme.usr" in your submission. This file will be included on the CD-ROM.

Questions or Comments
If you have any questions or comments regarding this document or the preparation and delivery of your supplemental material, please contact Stephen Spencer at "stephen.spencer@siggraph.org".

 
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