Dear chapter leader,


The creation and maintenance of ACM SIGGRAPH Chapters' Web sites has been identified as a major issue for the chapters since each chapter needs to satisfy several organizations, and each chapter is responsible for editing its own Web site. Each chapter's Web site, even though it is intended to serve the local graphics community, must also satisfy the missions and goals of the chapters, ACM SIGGRAPH, and ACM. In an effort to help the chapters with this task, a committee was formed. This is the initial set of guidelines prepared by the ACM SIGGRAPH Chapters Web Site Committee. They are intended to guide the development and maintenance of the ACM SIGGRAPH Professional and Student Chapters Web sites. These guidelines are a living document so it is expected that they will evolve over time to suit the needs and purposes of the Chapters and ACM SIGGRAPH.


Together with Scott Lang, I am chairing the committee. We are now seeking your feedback regarding the guidelines. Our goal is to get your feedback and to have the guidelines in place before the SIGGRAPH  2010 conference. We are planning to have a session at the SIGGRAPH conference about the guidelines, their impact and how to comply to the guidelines in a timely manner.

Below are the guidelines. Thanks for your time and comments.
Scott Lang and Eric Paquette, Chairs, ACM SIGGRAPH Chapters Web Site Committee

=== Beginning of guidelines.
Overall goal of a chapter Web site
Chapter Web sites should be specifically for the ACM SIGGRAPH Professional/Student Chapter.  The overall feel/impact of the chapter site cannot be used for promotion of a different organization/event coupled with use of the ACM SIGGRAPH name/branding.  Having a news/partners/sponsors section is permitted, but this also should be as inclusive to interested local parties as possible.  In other words it is not okay to give preferential treatment to a company/organization/event due to any previous/current affiliations of the ACM SIGGRAPH Chapter board members.
Typical site structure
main
The home or front page. For a typical html Web site, this would be the index.html at the root of the Web site. The main page then has links to the following other pages:
about
The "About Us" page.
contact
The "Contact Us" page.
membership
The page that contains membership information.
events
A page or section that describes the events of the chapter.

Required Web site content
Notes: [brackets] are used to denote where on the site these elements should be. When multiple locations are possible, they are separated by "|".
These requirements also apply to social networking tools that the chapters use (Facebook, Linkedin, Twitter, Flicker, Youtube, etc.)
Links to sites outside of the chapter's Web site
Parent organizations
So that chapter leaders and members can get a better sense of the whole
organization.
ACM [main|about]
Use this link http://www.acm.org/
ACM SIGGRAPH [main|about]
Use this link http://www.siggraph.org/
Conferences
See this page http://www.siggraph.org/conference/ to get the correct links to the upcomming conferences.
SIGGRAPH [main]
SIGGRAPH Asia [main]
Information that should appear in the chapter's Web site
Chapter name [on all pages]
Description [about|main]
This page should have between one and three paragraphs that explain the chapter's purposes / goals and its mission.
Officers [contact|about]
This page should list the chapter officers, board members, and committee chairs.
Contact [main|contact|about]
This page must provide a form to contact the chapter.
Avoid exposing emails on Web pages to prevent spam. Chapters are free to use various solutions to hiding their e-mail and mailman list addresses, but they are required to not have these addresses as clear text in any page on their Web site or public chapter documents.
Please see the Template guidelines for further implementation details.
Events Listing [main|events]
Up-to-date listing of past and future events
It may be a single page or a multiple pages depending on the size of the chapter and events it produces.
Membership [main|membership]
The page that contains membership information for the chapter, including membership terms / benefits and cost, as well as explanations on how to become a member.
Bylaws [main|about]
This page should have viewable or downloadable bylaws.
If a chapter is not able to find their bylaws, ACM should have a copy of these. Chapters should contact the ACM Local Activities Coordinator at ACM for a copy of their bylaws. Use this e-mail: local_activities@acm.org.
Chapters should read their bylaws to see if they are still up to date before putting them on their Web site. The bylaws should include the procedure to follow to modify them.
Fonts, logos, spelling
Correct capitalization of ACM, ACM SIGGRAPH, SIGGRAPH, SIGGRAPH Asia
See this page for more information:
http://chapters.siggraph.org/leaders/style_guide.html
Chapter name
<City> ACM SIGGRAPH
Exceptions
These are handled on a case by case basis by the PSCC.
Chapters with a chartered "region" name use <region> instead of <city>. 
After approval from the PSCC, chapters may elect to use an abbreviation for their official city chapter name (e.g., NYC for New York City). Chapters can request one such abbreviation, not numerous ones.
It is important that chapters follow this style guide on their Web site and in their other documentations:
http://chapters.siggraph.org/leaders/style_guide.html
Logos
Must follow requirements of logo owner.
See this page for more information:
http://www.siggraph.org/about/logos
URL
<city>.siggraph.org
Cities with multiple words in their name should use a dash (-) as the separator between words.
(for example new-york-city.siggraph.org)
All chapter Web sites whether hosted on siggraph.org or not should look like they are hosted there.  Meaning all URLs within the site should appear in the viewers browser as <city>.siggraph.org/page-url. See the template for more details on how to do this.
Exceptions
These are handled on a case by case basis by the PSCC.
Student chapters use <edu-prefix>.siggraph.org
Where edu-prefix when combined with .edu resolves to the home page of the parent University of the chapter (for example uiuc.siggraph.org for University of Illinois at Urbana-Champaign).
Student chapters can have more than one edu-prefix that all resolve to their chapter Web site if requested.
As for the chapter name, chapters with a chartered "region" name use <region> instead of <city>;
As for the chapter name, in addition (not instead of) - a chapter can use a pre-approved abbreviation for <city>  (e.g nyc.siggraph.org for New York City) with approval from the PSCC. This approval is important because we need to ensure that there are no conflicts with other possible ACM SIGGRAPH Web sites.
ACM can acquire relevant URLs such as siggraph.ca, siggraph.com, siggraph.fr, etc. if requested. Country specific URLs, such as .ca and .fr should not be registered to a single chapter and are required to display a page with links to the Web sites of all the ACM SIGRAPH chapters of that specific country.
Strongly recommended
Pages
Separate Contact and About pages
Information on how to subscribe to the chapter's mailing lists
Additional info on Mailman lists can be found at http://chapters.siggraph.org/leaders/electronic_services.html
Links
Organizations
ACM SIGGRAPH contact page [main|about]
So that chapter leaders and members can find help for questions outside of chapters domain.
Use this link http://www.siggraph.org/gen-info/contact.php
ACM SIGGRAPH PSCC [main|about]
Use this link http://www.siggraph.org/chapters/pscc
Optional
Pages
Sponsors [main|membership]
News [main|news]
Resources (howtos, tutorials, local industries, jobs)
Contact [main|contact]
This page could provide phone and postal contact information for the chapter. It could also provide information on how to contact chapter board members and committee chairs.

Should a chapter have problems implementing these guidelines, they must contact the ACM SIGGRAPH Chapters Chair and Web Site Committee Chair. Some examples of past problems include university specific rules for student chapters or language specific issues for non-English language chapters.

=== End of guidelines.


--
http://profs.logti.etsmtl.ca/paquette/
Professeur Eric Paquette | Président d'ACM SIGGRAPH Montréal
Département de génie logiciel et des TI
École de technologie supérieure
1100, rue Notre-Dame Ouest, Montréal, Québec, Canada, H3C 1K3
Tél. : +1 (514) 396-8587  Fax : (514) 396-8405
_______________________________________________
Chapters' Leaders Home Page: http://chapters.siggraph.org/leaders