August 1, 2003, San Diego, California
Motion (Brown, Morie) To approve the Executive Committee
meeting minutes for July 2002, September 2002, January 2003,and the
Executive Committee conference call minutes for June, 2003.
Recognition of Outgoing Executive Committee Members
Alain Chesnais thanked Garry Paxinos and Werner Hansmann for
their service to ACM SIGGRAPH in their roles as Treasurer and
Director for Education, respectively. Plaques and certificates were
presented to them to thank them for their service.
Internet Archive Project
Brad deGraf presented a project proposal to provide bandwidth and
storage for archiving ACM SIGGRAPH videos. The Internet Archive is a
501(c)(3) public nonprofit that was founded to build an ‘Internet
library,’ with the purpose of offering permanent access for
researchers, historians, and scholars to historical collections that
exist in digital format. Founded in 1996 and located in the Presidio
of San Francisco, the Archive has been receiving data donations from
Alexa Internet and others. In late 1999, the organization started to
grow to build more well-rounded collections.
The project to include ACM SIGGRAPH videos began with a proof of
concept grant from the ACM SIGGRAPH Project Grants Committee. To see
what has been done so far, go to
www.archivve.org, look for the section on Moving Images, and
click on SIGGRAPH Electronic Theater. Brad is asking for $15,000 and
ACM SIGGRAPH volunteer help in securing permissions. This proposal
will be discussed in the next ACM SIGGRAPH conference call or
Alyn Rockwood, SIGGRAPH 2003 Chair, and Scott Owen, Conference
Advisory Group Chair, reported on the SIGGRAPH 2003 conference. The
total attendance was 24,332 with 4,265 full conference registrants
and 1,509 Conference Select registrants for a total of 5,774
technical registrants. The committee did an excellent job
controlling expenses. After the large loss in 2002, the necessary
steps were taken early for SIGGRAPH 2003.
Motion (Owen, Frey) That ACM SIGGRAPH Executive Committee
issue congratulations to the SIGGRAPH 20003 committee for their
technical, creative, and financial success.
Dena Slothower, SIGGRAPH 2004 Chair, reported that her committee
had a very good week in their search for sub-committee members
Exhibits look good, with Apple taking a 60X 60 booth in the front of
the exhibit, Discreet doubling their space, and many companies
increasing space by an average of 15%.
James Mohler, SIGGRAPH 2005 Chair, reported that he had a very
good week interviewing candidates for conference committee chair
positions, with three or four strong candidates for each position.
Chief Technical Officer Position
Gudrun Enger, Director for Communications, discussed a need to
have an additional volunteer to do overall planning for how all
parts of the organization use siggraph.org.
Action Item: Gudrun Enger to submit a proposal to the
Executive Committee describing this proposed position.
Erica Johnson reported that the trademark for the new
organizational logo has been applied for, and the logo will be
afforded full protection. There are two similar logos already
registered in the same category, but neither of these logos
represents a conflict with the ACM SIGGRAPH graphic identity.
Eurographics relationship and publishing
Barb Helfer, Vice President, explained about sponsorship of
conferences, where there is a monetary risk, and in-cooperation
status, where there is no financial risk. There are some issues with
publishing books for non-sponsored events. Stephen Spencer, Director
for Publications, discussed the existing agreements with
Eurographics and the intent to move forward with a joint sponsorship
agreement that establishes rights and responsibilities in the
Barb Helfer summarized the existing agreements of cooperation
that ACM SIGGRAPH has with other societies.
Action Item: Barb Helfer to post the existing agreements on
Barb Helfer discussed the issues regarding small conferences
co-located with our annual conference and the existing policies for
these types of programs. There are many questions that need to be
raised in order to put this part of the symposia program into
perspective with the overall program and goals of ACM SIGGRAPH. What
are we trying to achieve with these conferences, and how do they fit
our strategic direction? Will any given co-located conference be
mutually beneficial to everyone involved? The initial goal was to
bring in groups that otherwise might not come to the SIGGRAPH annual
conference. Alain gave some background and history on how the
existing policy evolved.
Action Item: Barb Helfer to prepare information on the
existing conferences that are sponsored, co-sponsored, or in
cooperation with ACM SIGGRAPH.
Donations and the Organization Transfer
Each SIGGRAPH conference must transfer 4.5 % of the income to the
organization. The Conference Advisory Group requested that the ACM
SIGRAPH Executive Committee waive this internal allocation on cash
donations. This is not currently very much money. It was suggested
that the issue might become larger as the SIGGRAPH conference
pursues its endowment program. However, the current student
volunteer endowment is exempt from these allocations.
Motion (Owen, Morie) That ACM SIGGRAPH Executive Committee
waive the income allocation on cash donations to the conference that
are earmarked for a specific purpose and are under $10,000.
Approved (7, 0, 1, Abstain - Helfer)
Plone Content Management System.
Alain Chesnais gave a lengthy demonstration of this system for
managing web content. The ACM SIGGRAPH chapters have been using it,
and Alain and Thierry Frey have recommended it for use by the rest
of ACM SIGGRAPH.
Judy Brown led a discussion on email discussions and a concern
about notes sent to the Executive Committee alias being forwarded
outside the group. This discussion will continue at the fall
Executive Committee meeting.
Executive Committee Meetings
The next Executive Committee meeting will be held on October
24-26th, possibly in Vancouver or Seattle. The January budget
meeting is set for the weekend of January 16-18, 2004, and it was
suggested that this meeting be held in Los Angeles.
Action Item: Erica Johnson to investigate the feasibility and
cost of these meeting venues.
Motion to adjourn…By acclamation.