July 27, 2002, San Antonio, Texas
Recognition of outgoing members
The new President, Alain Chesnais, opened the meeting at 9 a.m.
and all members and guests were introduced. The outgoing President
presented the stuffed tiger to the new President, a tradition
started by Jim George. Plaques and certificates were presented to
those who were leaving the Executive Committee to thank them for
their service, and outgoing officers each said a few words. A "For
the Birds" poster was presented to Judy Brown for her dedication as
Two sets of minutes were out for review, those for June and July
conference calls. Motion(Brown, Hansmann) To approve the June
conference call minutes.
Because the makeup of the Executive Committee changed between the
time of the call in June and the time of this meeting in July, these
Approved by a vote of all present members who were on the call.
Because the July conference call minutes had not been out long
enough for everyone to read them, they will be approved at the next
Public Policy Update
The NRC (National research council) proposal to develop an agenda
for computer graphics research was discussed. There is a new program
staff person in charge of this project, and. the project has been
approved. They now need to go to the various agencies to raise
funds. A 9-12 month time limit is needed to raise the $600,000. This
study is to be international.
The Public Policy meeting during the conference week was attended by
an enthusiastic audience of 75-100 people. The Public Policy Chair,
Bob Ellis is looking for a Co-Chair , as well as participation on
the committee by someone outside the United States. There was
discussion of a new logo.
Online 2002 Update
Stephen Matsuba presented the results of the data captured from
SIGGRAPH 2002. They captured data for thirty sessions, and this
information is located on the ACM SIGGRAPH website. Each session has
either presentation slides or video. There is a Quicktime streaming
file of the speakers and gif files of slides (if available) for each
session. They captured sixty-seven hours of video, over 1000
gigabytes, of these thirty sessions. However, 50% of the presenters
did not provide slides. Stephen Matsuba will follow up with all the
speakers and get copies of their PowerPoint slides. He would like
the Executive Committee to acknowledge the Online 2002 Committee for
their hard work and dedication.
Motion: (Enger, Helfer) To thank the Online 2002 Committee.
Action Item: Stephen Matsuba to have a report on the
Online 2002 project by November 1st.
Fund Balance Update
Alain Chesnais presented a review of financials. We will have a
large shortfall on the conference this year, and we will need to
monitor very closely how our funds are going to be used. We’ve used
our fund balance this year, and we don’t want to do it again next
year. We need to cut projects where we can for this year because of
these financial straits. We don’t want to cripple the organization,
but we want creative ways of doing things for less money. Next year,
we will have $150,000 less than this year. So, we need to budget
conservatively and think about how to prepare for the tight year
that is coming. We should only pull from reserves for strategic
initiatives. The budget process was explained to the new Executive
SIGGRAPH 2002 Report
Tom Appolloni gave the following conference statistics:
attendance was 17,274 with full conference registration at 4,434 and
conference select at 1,251. Exhibits had 79,000 square feet of
exhibition space. The problems were that San Antonio was unknown to
SIGGRAPH attendees and exhibitors, and the economy took a downturn.
It was felt that the content was very good, and there was excellent
support from the city and convention center staff.
Motion: (Owen, Enger) That the ACM SIGGRAPH Executive Committee
thank the S2002 conference committee for putting on a SIGGRAPH
conference that was a great technical and creative success.
SIGGRAPH 2003 Update
Alyn Rockwood, SIGGRAPH 2003 Chair is looking forward to the
conference in San Diego next year. His committee worked on programs
this week, and the next step is to budget for the programs. There is
a certain amount of shell shock among program chairs due to the
necessary budget cuts, but they are all committed to doing the very
best they can for SIGGRAPH 2003.
Motion: (Owen, Enger) That the Executive Committee express
thanks to Alyn Rockwood for his positive and upbeat manner regarding
budgets and to his program chairs for their creativity.
SIGGRAPH 2004 Report
Dena Slothower has talked to a lot of potential program chairs. A
large number of people have said that they are interested in being
program chairs. The conference will be held on the west coast.
Conference Activities Group Report
In the open meeting, it was stated that communication is an
issue especially with the major changes for SIGGRAPH 2003. Scott
Owen will post these changes to the website. There were many
positive comments on the web graphics sessions. There is a plan to
create an endowment for the conference programs, and Adele Newton
has agreed to serve as endowments chair. Sue Ebert has been
appointed to handle the SIGGRAPH Birds-of-a-Feather Sessions (BOFs).
Budget cuts of over $2 Million have been proposed, and they are
setting up a task force to look at cuts in contracted services and
moving work to volunteers. They are also setting up a contributor
Pere Brunet, Eurographics Chair, discussed the activities
Eurographics has in collaboration with ACM SIGGRAPH. There is an
agreement between the organizations for discounts on joint
membership and an increase in co-sponsored events in the past few
years. Eurographics proceedings are being published by ACM press.
The exchange of booths at both Eurographics and SIGGRAPH conferences
has been extremely successful, and there is an exchange of
representatives between the two groups’ executive committees.
Eurographics has created a new educational board, with Steve
Cunningham appointed as chair. Pere extended his thanks to past
presidents of ACM SIGGRAPH for their help in increasing
Barb Helfer, Vice President, discussed some activities with
other societies and conferences. Graphite is a new international
conference that will alternate location among three sites:
Australia, Singapore, and New Zealand. The first conference will be
held in November, 2002, in Australia, and the call for papers has a
deadline of September 15.
The President and Vice President signed a one year cooperation
agreement between ACM SIGGRAPH and IGDA (International Games
CG Arts, a Japanese society, will do translations in key areas of
conference material and will promote participation in the annual
Voting practices: email and proxies
There has been email discussion on voting practices, and Alain
Chesnais would like to use email votes for certain topics, such as
procedural issues and minutes. This would be dependent on no
objections to the particular topic under discussion for email
voting. If someone objects, then we would wait to have a conference
call or in-person meeting for the vote.
Proxy voting was discussed for use on occasions when an
Executive Committee member can’t make it to a meeting. He/she would
then assign a proxy to another Executive Committee member, and have
this member vote. Absentee voting was not thought to be a good idea
because the absent person would not have the benefit of the
discussion prior to taking a vote. It was felt that a proxy vote is
much more appropriate. The procedure we will follow for a proxy is
that an Executive Committee member should inform the President if
he/she is unable to attend a meeting and name a proxy.
Motion: (Owen, Enger) That ACM SIGGRAPH accept proxy votes for
absent Executive Committee members.
Approved (7,1,0 – against, Brown)
The Executive Committee agreed to try email voting but did not pass
a motion for it at this time.
The next meeting will be Friday, September 13th, probably in
Miami. This is intended to be a strategy meeting to look at what we
will be doing over the next year. Alain Chesnais said he would like
to have only four meetings per year to save money.
The budget meetings is in January, and was set for January 10-12,
with the location to be determined. The spring meeting was set for
May 2 – 4, 2003 as first choice, and an alternate date of May 16 –
Monthly conference calls will be scheduled. If there is no
business to cover, these calls can be cancelled. Calls will need to
be scheduled on a time rotation because of the geographic diversity
of our membership, with members in Europe, North America and Japan.
There was a discussion on how the web can be used to serve our
community better. We need content from activities in every ACM
SIGGRAPH committee. We need information and reports on all small
conferences. Personalization is important. It would be valuable to
have sketches and abstracts in the digital library, as well as
Motion to Adjourn – by Acclamation