May 3-4, 2002
Half Moon Bay, CA, USA
(Note: Gudrun Enger was not present for the first four motions.)
Pere Brunet Crosa
Friday, May 3
ACM SIGGRAPH Executive Committee and guests toured the Stanford Computer Graphics Laboratory
and hosted a dinner for local chapters leaders and other guests.
Saturday, May 4
Judy Brown called the meeting to order at 8:00 AM
Alias Wavefront Education Partnership Proposal
Much of the discussion involved educational resources and online resources and
potential benefits to our membership through appropriate industrial relationships.
Judy Brown will get back to Alias Wavefront on the results of the discussion,
and the Director for Education (Mike McGrath/Werner Hansmann),
Director for Communications (Leo Hourvitz/Gudrun Enger),
and the managers of the online resources project (Gudrun Enger and David Ebert)
will follow up on the possibilities for educational and online resources.
Approval of IVLA & SIGRAD Cooperation Agreements
The International Visual Literacy Association (IVLA) is a 30-year-old non-profit,
international society comprised of visual scholars (educators who deal with learning visually),
high school teachers, artists, and others. They have approximately
300 members and a conference of 100 attendees
The Swedish Computer Graphics Society (SIGRAD) is comprised of educators and
industrial computer graphics professionals in Sweden.
Cooperation agreements are for three years and are then reviewed for renewal.
The main criteria for an agreement with another society is that it be of mutual
benefit to both organizations.
(Chalmers, Ebert) To Approve the IVLA and SIGRAD Cooperation Agreements.
(Frey, Hourvitz) To modify the cooperation agreements to read "The cooperating society
is to inform ACM SIGGRAPH three months prior to the conference of their intention to
use space and vice versa." This adjustment is to make it easier to plan space
requirements at the annual conference by knowing sooner which societies intend to be there.
Earlier agreements specified that an organization would let us know one month
prior to the conference if they did not plan to use the space.
(Frey, Hourvitz) to modify all cooperation agreements, when they come up for renewal,
to read "The cooperating society is to inform ACM SIGGRAPH three months prior to
the conference of their intention to use space and vice versa."
Discussion of Oceania Visit and Implications for Future Globalization Efforts:
Judy Brown and Alan Chalmers provided background for the guests on the priority in the
ACM SIGGRAPH strategic plan for globalization and three mechanisms for global outreach activities:
chapters for local community building, collaboration with other regional,
national and international organizations when they exist, and helping to
form a new organization when no other related organization exists in the area.
A year ago, a delegation visited Southern Africa, helping to set in place the
first successful Afrigraph conference and organization. Recently, a smaller
delegation visited universities, businesses and government representatives in
Australia, New Zealand, and Singapore. Plans are to form one organization in
Australia and New Zealand and a second organization in Southern Asia,
although the two organizations would jointly hold one conference.
The first conference is planned for February, 2003, in Melbourne, Australia.
A full report is in preparation and will follow shortly. Alan Chalmers
and the delegation were thanked for the advance and on-site work that went
into coordination of this effort, as well as carrying out the detailed plan of visits.
Because of the interest shown in Singapore for building on the potential collaborations
with Australia and New Zealand, the delegation feels that the next delegation should
visit South East Asia. Other areas under discussion for the future are the
India sub-continent and South America.
Approval of Conference Call Minutes.
(Hourvitz, Spencer) To approve the March conference call minutes.
Approved (7,0,1, Abstain: Cunningham)
Approval of Conflict of Interest Policy
A policy on conflict of interest (See Appendix A) was presented by Judy Brown,
and minor adjustments were made as a result of the discussion.
(Cunningham, Chalmers) To adopt the proposed conflict of interest policy
There was additional discussion on the need to educate members and the community so as to
dispel the appearance of conflict of interest.
Discussion of Concurrent Volunteerism
There was a discussion of the need to notify others who may be affected when selecting a
Judy Brown and Thierry Frey to revise the concurrent volunteer policy for approval at the
next conference call.
Conference Financial Discussion
There was a discussion of the economic difficulties faced by the current and future conferences.
For the last two years, the Conference has budgeted the contingency out of the reserve fund
and has had a negative return. Submissions have increased considerably,
and programs have been added.
SIGGRAPH 2002 has been making an effort to control costs and shave expenses,
but it is looking at a million dollar shortfall. Volunteers and Contractors
are making a greater effort to make the costs associated with producing the
conference more clearly evident, and SIGGRAPH 2002 is committed to keeping a
tight lid on on-site expenses. SIGGRAPH 2003 plans to cut 2.6 million dollars
from the preliminary budget and is looking at all possibilities.
There was a discussion on the expected effects of cuts to various areas.
It was recommended that the Conference Advisory Group revisit the budgeting model for
the conference and include a separate line item for contingency rather than continuing
to fund it out of the conference reserve fund.
[NOTE: Minutes Amended on February 19, 2003]
During the October, 2002 Executive Committee conference call,
Scott Owen proposed the following amendment to the minutes of the
May, 2002, ACM SIGGRAPH Executive Committee meeting:
"For the last three years (SIGGRAPH 2000-SIGGRAPH 2002), the
conference has adopted the practice of budgeting the contingency out
of the reserve fund. SIGGRAPH 2000 realized a positive return,
SIGGRAPH 2001 had a negative return, and it is anticipated that
SIGGRAPH 2002 will realize a negative return as well."
Motion (Owen, Helfer) To amend the minutes.
Project Grants Proposal for Archiving Project
The Project Grants Committee asked the Executive Committee to discuss a proposal by
Brad DeGraf to create a digital archive of the films shown in the Electronic Theater
over the past ten years. There was a discussion of how much this duplicates work
already being done by SIGGRAPH Video Reviews and the ACM Digital Library.
Although this falls with the $10,000 for approval of project grants,
the Projects Grants Committee felt there were multiyear implications and
wanted review by the Executive Committee. There was also some concern about
co-branding with the other sponsor of the project. Any use of ACM SIGGRAPH
trademarks should be discussed with the ACM SIGGRAPH President.
(Chalmers, Hourvitz) ACM SIGGRAPH Executive Committee has reviewed the proposal and
makes the recommendation to the Projects Grants Committee to approve the
proposal subject to the following conditions:
- Funding for the project will be up to $10,000
- All rights granted in pursuing this project are granted to ACM as well as the other
- A copy of any information gathered in this process will be provided to ACM.
- There is no guarantee of future funding after this pilot program.
Approved (7,1,1, Opposed: Enger, Abstain: Ebert)
Alan Chalmers to advise Project Grants Committee to convey to Brad that, due to the
current financial climate, this is a one time allocation of funding and future funding
is not guaranteed.
Executive Committee Representative to Conference Advisory Group
There was a discussion of what the position entails, and many possible revisions of the
current policy were discussed. Executive committee membership is not a requirement for
candidacy of the position.
(Owen, Enger) To table the selection of the Executive Committee representative to the
Conference Advisory Group until the June Conference Call.
Approved (4,2,3, Opposed: Cunningham, Spencer, Abstain: Chalmers, Ebert, Frey)
Judy Brown to revise the policy on the Executive Committee representative to the
Conference Advisory Group for the June conference call.
Candidates and guests were excused during discussion of the candidates.
EC Activities at the Conference
For the Executive Committee's open meeting at the conference (Thursday, 12:15 Ð 1:30),
we need to make small signs that direct volunteers where to find information.
All EC Members to get a text file to Leo Hourvitz for the sign pertaining to their
volunteer recruitment needs, by July 4.
Leo Hourvitz to email the copy from last year to the EC for review by June 1.
Executive Committee members (continuing, outgoing, and new) will participate in a
training session on Saturday, July 20, 11 a.m. to 1 p.m.
This session will include an overview of the strategic plan and goals of ACM SIGGRAPH
by the President, and how to use ACM's Financial Management Records (FMR's).
This will be a lunch meeting.
Erica Johnson to arrange a space for this Saturday meeting.
Gini Gold, ACM promotions person, will be attending part of the SIGGRAPH 2002 conference
in order to help us promote organizational activities.
All EC members need to submit meeting times to Judy Brown for any activities that Gini
should attend. Judy will then compile the list of EC Activities for Gini.
Leo Hourvitz briefly discussed the results of the recent membership survey. We sent
1,200 surveys by email, and got 240 bounces. We received 230 responses, for a 23% return rate.
Leo will issue a full report and post it online.
We also discussed the current membership model and dues structure. Would it be of interest
to have multi-year memberships?
Erica Johnson to forward the percentage of SIGGRAPH members who are also ACM Members.
Leo Hourvitz or future Director for Communications to evaluate the current membership model
and dues structure.
Erica Johnson to work with the ACM membership department on the feasibility of Multi-Year
Erica Johnson to follow up on the status of membership cards status and delivery date
Executive Committee Job Manuals:
Each Executive Committee member is preparing a manual describing the duties, responsibilities,
and policies related to his/her ACM SIGGRAPH position. These are useful for new people coming in,
as well as for potential candidates. We reviewed the manuals prepared by Directors at Large,
Director for Education, and Director for Communications.
Judy Brown expressed appreciation to Alan Chalmers, Mike McGrath, and Steve Cunningham
for their work on the Executive Committee, since this was their last EC meeting as EC members.
She also thanked the guests for joining us this weekend and Gudrun Enger for arranging
the visit to the computer graphics laboratory at Stanford and dinner Friday night.
Motion to Adjourn (Cunningham, McGrath)