Technical Papers: Detailed Instructions

Online Submission Form

General Information
1. Submissions will be administratively rejected without review if it is found that:

a. The submission violates the ACM Policy and Procedures on Plagiarism.

b. The submission is a dual submission; that is, if the submission is simultaneously under review for any other conference or publication. For more details, see the Policy on Previous Publication and the Double Submissions section of the Frequently Asked Questions.

c. Electronic files have been submitted that have been designed to have side effects other than presenting the submitted work to reviewers and committee members (for example, a "phone home" script).

2. All fields on the submission form except for the final file upload must be completed by 12 May 2009. Completing the submission form will assign your submission a paper_ID. A paper_ID is required for each submission. You will need to include the paper_ID at the top of the first page of your submitted paper, so you should complete the submission form prior to finalizing and uploading your paper. NO PAPER_IDs WILL BE ISSUED after 12 May 2009, 23:59 UTC/GMT. See Important Dates.

3. See Publication Requirements and the Other Questions About Submissions section of Frequently Asked Questions for information on preparing documents and supplemental materials (including information on anonymity, length, etc.). See the Deadlines section of Frequently Asked Questions for more details about submission deadlines.

Information for Submission of Papers and Electronic Supplemental Materials
1. As stated above, all fields on the online submission form must be completed by 12 May 2009, 23:59 UTC/GMT. Important Dates.

2. You must upload a PDF file of your paper and all supplemental files by 12 May 2009, 23:59 UTC/GMT. See Important Dates. If you find that uploading is slow and you are concerned about meeting the deadline, you may first upload MD5 checksums for your files (by 12 May, 23:59 UTC/GMT) and then upload the files that match this checksum by 13 May 2009, 23:59 UTC/GMT. To ensure that MD5 checksums can be uploaded prior to the deadline, uploading of papers and supplemental files may be disabled during the hours immediately before the deadline. Please be prepared to upload checksums during this period. Papers or materials emailed to the Papers Chair or Papers Advisory committee are not considered to have been submitted; you must use the online submission system.

English Review Service
Non-native English speakers may use the English Review Service to help with the text of submissions. Please note that this takes time, so your submission should be sent to the English Review Service well before the final Technical Papers deadline.

Why is the abstract due by the 12 May 2009 deadline?
The "paper sort" process of assigning papers to committee members begins immediately after the 12 May 2009 deadline is reached. It is useful to have the abstract, as well as the other submission form details, at this time, so that material for the paper sort can be prepared. Your paper will be assigned to committee members based on the abstract and the keywords you select.

What is the deal with MD5 checksums?
If you upload all of your files by 12 May 2009, 23:59 UTC/GMT, you can ignore the MD5 checksums. The system will, however, compute and report the MD5 checksum for any file you upload, once the uploaded file has been completely received by the submissions server. You may find this useful if you want to check that your file has been uploaded without corruption. Just compare the MD5 checksum you compute for your file with the checksum computed by the submission system. If you are uploading in the last couple of days of submissions, server response may be slow. To be sure of making the deadline, you may initially upload just the MD5 checksum for each of your files. If the MD5 checksum for a file is received by 12 May 2009, 23:59 UTC/GMT, you will have 24 hours to complete the upload of that (unchanged, and therefore identical) file. That is, you will have until 13 May 2009, 23:59 UTC/GMT, to upload files for which MD5 checksums have been entered. Visit the MD5 Homepage (unofficial) for pointers to various MD5 implementations. To calculate a checksum, you must use an MD5 calculator. We have tested the following MD5 calculators:

Linux: md5sum command
Windows98\Me\NT\2000\XP: FastSum v1.3
Mac OS/X: "md5" command in Terminal.

Physical Submission of Supplemental Materials
We encourage electronic submission of videos and other supplementary materials, since they are easier to distribute to reviewers than physical media. However, if your believe reviewers of your paper need to see physical supplementary materials, you may mail or ship six copies, to arrive by (not be postmarked or sent by) 12 May 2009, 23:59 UTC/GMT at this address:

Nelson Max
Department of Computer Science
2063 Kemper Hall
University of California, Davis
1 Shields Avenue
Davis, California 95616 USA
+1.530.752.7004 (Department of Computer Science phone, for shipping documents only)

All complete submissions received by the deadline will be acknowledged by email. For this purpose, a submission is complete if a paper_ID has been assigned and a PDF file of the paper has been successfully uploaded. Such submissions will be reviewed unless they are withdrawn by the author.