Unfortunately, every conference experiences some theft. While SIGGRAPH Asia 2009 does provide security at the convention center, you should exercise standard precautions in securing equipment (especially small, mobile items) when it is in the convention center. As a service to our contributors, SIGGRAPH Asia 2009 insures equipment from the time it enters the Pacifico Yokohama to the time it leaves the convention center, provided: (a) receipt and outbound shipping occur while the convention center is occupied by SIGGRAPH Asia 2009, and (b) an Equipment Insurance form was completed and submitted on or before Monday, 16 November 2009. If you have not completed and submitted the insurance form by Monday, 16 November 2009, your equipment will not be insured by SIGGRAPH Asia 2009.
Instructions on how to complete the Equipment Insurance form in the SIGGRAPH Asia Online Information System will be provided after you have been notified that your work has been accepted for presentation at the conference.
SIGGRAPH Asia 2009 does not insure personal items, such as cell phones, digital cameras, laptops, camcorders, etc.
SIGGRAPH Asia 2009 does not insure equipment in transit to or from the conference. Please be sure to insure your equipment during shipment.
Filing a Claim
If your equipment is insured by SIGGRAPH Asia 2009, please follow this procedure to file a claim for damage or theft:
- Notify your program chair and the Conference Management office immediately. We will contact building security.
- Work with your program chair and the Conference Management office to obtain a police report while at the convention center.
- Forward the following documentation to your program chair:
Copy of the police report
Copy of the original purchase receipt
Copy of a replacement quote from a vendor or manufacturer
The program chair will forward this claim documentation to Conference Management, which will review and record your claim. It will then be sent to the insurance representative at ACM for processing.