Courses Expense Policy
Upon acceptance, course organisers will be required to identify the course presenters who will receive travel authorisation to SIGGRAPH Asia 2008 so expenses may be filed.
ACM SIGGRAPH will reimburse up to a maximum of US$ 800 per presenter per course.* Reimbursement funds are not transferable so they cannot be passed from one presenter to another.
The maximum number of presenters approved per course:
- Full-day courses: up to two presenters
- Half-day courses: one presenter
- Tutorials: one presenter
Covered expenses include airfare or automobile travel, and hotel. Full-day course presenters can expense up to two nights of hotel; half-day course presenters and tutors can expense one night of hotel.
Authorised travelers should always try to travel as inexpensively as possible. Usually this means purchasing a partially or fully non-refundable airfare, and planning the trip as far in advance as possible.
If an authorised traveler chooses to travel to the conference by personal automobile, SIGGRAPH Asia 2008 will reimburse at the mileage rate of 50 cents per kilometer. However, SIGGRAPH Asia 2008 will only reimburse up to the cost of a round-trip air ticket from the starting destination provided. Automobile travelers may also receive reimbursement for parking.
SIGGRAPH Asia 2008 will reimburse hotel room charges provided the hotel bill is in the name of the authorised traveler.
Meals, bar tabs, phone charges, rental cars, fees, personal expenses, and guests are not reimbursable by SIGGRAPH Asia 2008.
Covered expense receipts include only airfare or automobile travel, and hotel. Receipts outside of these categories are not reimbursable.
To obtain reimbursement for travel expenses related to your presentation at SIGGRAPH Asia 2008, you must:
- Have prior travel authorization
- Submit a Course Presenter Expense Report within 90 days of completing travel
You are responsible for making your own travel and hotel arrangements.
* This reimbursement maximum was corrected on 15 April 2008. The figure that appeared here before that date was an inadvertent error. Please accept our apologies for any possible confusion or inconvenience.