Attending
Alain Chesnais
Thierry Frey
Masa Inakage
Stephen Spencer
Rob Cook
Bob Niehaus
Jackie White
Scott Owen
Erica Johnson
Fran McAfee
Colleen Case
Mk Haley


Absent
Dino Schweitzer
Alyn Rockwood
Tony Baylis


Approval of conference call minutes from May & June
One minor change was requested to June minutes, “EC Thanks to Barb & Judy” instead of “Barb & Alain”
MOTION: (Chesnais, Spencer) to Approve minutes of May and June with the minor modification to the June minutes.
Motion Passes Unanimously

Soma Presentations Disk to Contributors
The EC discussed providing a complimentary copy of the disk to each presenter that participates. The presenter would receive a copy of the disk on which their presentation appeared, not the entire set. The cost is nominal and estimated at about $600-700. If we manage to bring it in to the FC registration Package, this issue might lessen because it might be included automatically. Adding the SOMA DVDs to the FC and possibly other registration categories would require a general discussion of the Contributor Recognition (CR) policies. The possibility of lost sales was discussed.

Thierry Frey who is also on the ACM MSB indicated the MSB is discussing making more conference content available to membership (i.e. Similar to the SIGGRAPH Soma project).
Scott reported that the philosophy of the contributor recognition policy is for the presenters to receive the same benefits as the attendee/registrant at that level. In which case the Soma disk would not apply.

The question came up about SVR and how this is handled. Masa mentioned that in past he’s received a copy of the piece that his work appears in and a check of the current CR policy shows that SVR contributors do get a copy of the SVR their piece appears in. A suggestion was made that we send presenters the disk that they appear on and include a letter thanking the contributor for their participation and letting them know the content is available for sale.

MOTION: (Cook, Inakage)To provide contributors a copy of the Soma Presentations disk that contains their work along with a letter thanking them for their contribution.
(7,0,1 Chesnais)

Action Item: Stephen Spencer to draft a letter to contributor who sent the original e-mail and advise him of the EC decision.

Mk Haley to advise Soma of this decision and work with them to fulfill.

Nominations Process Revisions (Insert Alain’s e-mail back up). There were a few points that were under discussion via e-mail.

Discussion about Membership history/tenure required in order to run. A suggestion was made that priority consideration will be given to those with a history of participating in and contributing to the organization and/or are ACM SIGGRAPH members

Ultimately the group decided to drop point # 4 and point# 6

MOTION: (Chesnais, White) To Adopt the Nominating Procedures Policy w/ the exception of point 4 & 6.
Motion Passes Unanimously.

The EC thanked Alain for his hard work on revising the nominations process.

Action Item: Alain Chesnais to follow up with ACM on their review of these proposed changes and put them into effect.

E-Mail Voting Policy
MOTION: (White, Chesnais) Reduce the required waiting period for the time to cast an e-mail vote form 2 weeks to 1 week. If someone does not register their vote, they are not part of the quorum.
Motion Passes Unanimously.

CAF Submission Fees
This was a result of the strategy meeting for S2006 from the CAF Chair. This would mirror the processes of other film festivals. Consideration is also being requested for the Art Gallery. The cost would be nominal in the range of $20-30 for Art Gallery it would be around $5-10.This would be revenue dedicated to offset the program’s operating expenses. There are a number of logistical concerns and management issues. There is a concern we may discourage submissions and lose opportunities for these programs.

Erica raised the point that if the EC approved this proposal then it would need to be brought forward to the ACM governance for their review and endorsement.

The suggestion was made that we could present the proposals to the ACM EC and ACM governance simultaneously.

Many felt that this was a large philosophical change and that there was too little time to make this kind of decision. It would requires more consideration and discussion. Therefore the group decided not to take any action for 2006 and allow the CAG to put together a proposal for 2007.

Action Item: Jackie White to work with the CAG to put together a more formal proposal that addresses the logistical concerns and management issues for the EC’s consideration at a future meeting.

Moving the International Resource Center (IRC) from a Conference Program to an Organization Program.

This is a service to attendees and members. It was asked if the Pathfinders program should also be considered. Alternative approaches were suggested. It was pointed out that the ACM SIGGRAPH VP is automatically a member of the IRC. The suggestion was made to merge Pathfinders and IRC. It was brought up that this could be viewed as an opportunity to widen the presence of the ACM SIGGRAPH organization. Benefits would be higher visibility and branding consistency.

MOTION: (White, McAfee) Relocate the IRC from the conference to the Organization to the area of the VP effective with the 2007 conference year.
(7, 0, 1 Case) Motion Passes

CG Quarterly move from Print to on-line. Discussion tabled for next meeting

Alain announced the members of the 2005 Nominating Committee
Eugene Fiume
Scott Lang
Bonnie Mitchell