ACM SIGGRAPH Executive Committee Meeting 3-4 Febuary, 2007 Seattle, Washington

Attendance: Jackie White, Scott Owen, Thierry Frey, Jim Kilmer, Mk Haley, Rick Barry, Rob Cook, Stephen Spencer, Alain Chesnais, Jeff Jortner, Fran McAfee, Alyn Rockwood, Jessica Fried, and Gregg Talley
Guests: YT Lee, Masa Inakage, John Finnegan

Email Motions

Email motion to approve the changes in Bylaws - 11/02/2006
For: Cook (Motion), White (second), Barry, Kilmer, Jortner, McAfee, Spencer, Rockwood, Frey, Haley, Chesnais

Motion to accept CAG RFP Group recommendation of Smith Bucklin for the Conference Management Contract - Nov. 18, 2006
For: White (motion), Haley (second), Barry, Spencer, Chesnais, Rockwood, Cook, McAfee, Jortner, Frey, Kilmer

Motion to accept CAG RFP Group recommendation of Hall Erickson for the Exhibition Management Contract - Nov. 18, 2006
For: White (motion), Haley (second), Spencer, Chesnais, Rockwood, Cook, McAfee, Jortner, Frey, Kilmer, Barry

Motion to accept CAG RFP Group recommendation of Freeman for the General Services Contract - Nov. 18, 2006
For: White (motion), Haley (second), Spencer, Cook, McAfee, Jortner, Frey, Kilmer, Rockwood, Chesnais, Barry

Motion to nominate Jim Foley for CRA CCC Council - Jan. 9, 2007
For: Barry (Motion), Spencer (second), Jortner, Cook, Haley, Chesnais, Rockwood, Kilmer, Frey, McAfee, White

Motion to approve the S2007 Final budget - Jan. 9, 2007
For: White (motion), Kilmer (second), Jortner, Cook, Chesnais, Barry, Spencer, McAfee, Rockwood, Frey, Haley

Motion to accept RfP group recommendation for DVD vendor - Jan. 11, 2007
For: Spencer (motion), Chesnais (second), Kilmer, Jortner, Frey, Rockwood, McAfee, White
Against: Cook

Motions passed at the EC Meeting

Motion that as a regular policy, SIGGRAPH Sketches and Posters will not be included in the ACM Digital Library.
For: White (motion), Rockwood (second), Jortner, Cook, McAfee, Barry, Haley
Against: Chesnais
Abstain: Frey, Kilmer, Spencer

Motion: If one or more EC members feel a need for real time discussion on a motion either wait until the next meeting or schedule a call.
For: White (Motion), Haley (second), Barry, Frey, Kilmer, Jortner, Spencer, Kilmer, Cook, Chesnais, McAfee, Rockwood

Motion: Create a new SIGGRAPH in Asia (SiA) Conference series
For: Rockwood (Motion), Jortner (Second) White , Haley, Barry, Frey, Kilmer, Spencer, Kilmer, Cook, Chesnais, McAfee

Motion: Move forward with SiA in 2008 and no later than August make an assessment and decide at that time whether to continue the first conference in 2008 or move it to 2009
For: White (Motion), Cook (Second) White , Haley, Barry, Frey, Kilmer, Spencer, Kilmer, Cook, Chesnais, McAfee, Jortner, Rockwood

Motion: Review the preliminary budget and program plan for SiA at the May EC meeting and list of committee and contractors by June 1
For: Rockwood (Motion), McAfee(Second) White , Haley, Barry, Frey, Kilmer, Spencer, Kilmer, Cook, Chesnais, Jortner, Cook, White

Motion: Move to hold the first SiA in Singapore and continue in the same location for at least 2 consecutive years.
For: Frey(Motion), Cook (second) White , Haley, Barry, Kilmer, Spencer, Cook, Spencer, Chesnais, McAfee, Jortner, Rockwood

Motion: Approve the October Minutes
For: Rockwood (motion), White (second) Cook, Frey, Kilmer, Barry, Chesnais, McAfee, Jortner, Kilmer, Spencer
Abstain: Spencer

Motion: Move ahead and approve the SIGGRAPH 2008 preliminary conference budget
For: White (Motion), Rockwood (Second) Frey, Cook, Barry, Kilmer, Spencer, Cook, Spencer, Chesnais, McAfee, Jortner, Rockwood
Abstain: Haley

Motion: Establish a standing committee for student services with a budget to be defined by the EC
For: Kilmer (Motion), Haley (Second), White, Rockwood, Frey, Cook, Barry, Spencer, Cook, Chesnais, McAfee, Jortner,

Motion: Proposed Bylaw Changes

From:
	The duties of the President are:
	i.  Calling and presiding at EC Meetings;
	ii. Conducting ACM SIGGRAPH's activities in accordance with   the   policies of the ACM;
	iii. Making all appointments and filling vacancies as authorized  
            herein; and
	iv.  Appointing all standing and ad hoc committees and the chairs  
           of those committees, unless the EC decides to appoint the   committee or chair..
to:
	The duties of the President are:
	i.   Leading and managing ACM SIGGRAPH;
	ii.  Calling and presiding at EC Meetings; and
	iii. Conducting ACM SIGGRAPH's activities in accordance with the  
            policies of the ACM.

Approve Policy 11 "Standing Committees are established and their chairs appointed and removed by a majority vote of the EC. Standing committees exist until dissolved by a majority vote of the EC. Ad hoc committees are established for a specific duration of time, not to exceed one year unless a longer duration is authorized by a majority vote of the EC. Ad hoc committees may be established and their chairs may be appointed or removed by the President or by a majority vote of the EC, except that the President cannot dissolve committees established by the EC or remove chairs appointed by the EC."
For: Spencer(Motion), Kilmer (Second), White , Rockwood, Kilmer, Barry, Cook, Chesnais, McAfee, Jortner, Frey

Add the Digital Arts and Student Services committees to Policy 6 (List of Standing Committees)
For: Kilmer(Motion), Spencer (Second), White , Rockwood, Kilmer, Barry, Cook, Chesnais, McAfee, Jortner, Frey